REPORT TO COUNCIL AND STADIUM AUTHORITY BOARD
SUBJECT
Title
Action on Award of Contract for the Permanent Changeable Message Signs Project to Tennyson Electric, LLC. and Related Budget Amendments
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The Permanent Changeable Message Signs Project (Project) consists of the installation of ten large permanent electronic changeable message signs (signs) on overhead structures in the northern Santa Clara area along Great America Parkway and Tasman Drive (Attachment 1, Project Location Map). The signs will provide real-time directional and traffic safety guidance and wayfinding information to support local events at destinations such as the Convention Center and Levi's Stadium. These signs can also provide messaging to the public in the case of an emergency. Sample renderings of the proposed CMS are included as Attachment 2.
DISCUSSION
In December 2023, a competitive Request for Bids (RFB) for constructing the Project was published on the City's electronic bid notification system. The RFB was viewed by over 60 vendors, which included contractors, suppliers, plan rooms, builder exchanges, and more. Beyond the contractors and suppliers who viewed the RFB through Periscope S2G, additional vendors were also able to view the RFB as members of various plan rooms and builder exchanges.
On January 25, 2024, the bid opening for the Project was held via video conference and one bid was received and opened for construction of the Project. The single bid was received from Tennyson Electric, LLC. in the amount of $3,042,385, which is 5 percent above the Engineer's Estimate of $2,900,000. The Bid Summary is included as Attachment 3. The project team speculates that the reason the City received only one bid may be due to the type of project and the limited number of contractors currently available to perform this type of CMS installation.
Tennyson Electric, LLC's bid was re...
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