REPORT TO COUNCIL
SUBJECT
Title
Action on City Bills and Claims Report for the period February 3, 2024 - March 8, 2024
Report
COUNCIL PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
Disbursements made by the City of Santa Clara (City) are based on invoices submitted for payment. Prior to payment, staff reviews all disbursement documents to ensure they are reflective of the goods or services provided. Invoices are usually paid within 30 days of receipt of an accurate invoice. As a final step, the City Auditor, or designee, verifies all documents before the City issues payment. Payments are issued through accounts payable checks and wire transfers. It's important to note that items that pertain to the Stadium Authority are billed to the Stadium Manager (ManCo) to pay on behalf of the Stadium Authority for Non-NFL events and the 49ers for NFL events.
The Bills and Claims Report, as required by the City Charter, represents the cash disbursements required for operations of the City during the period. The report reflects the payment date, invoice number, description of the payment, funding source, and payment amount for all invoices. The budget control is set by the City Council through the budget adoption process. The attached report is sorted by SVP expenses first, followed by the rest of the City funds.
DISCUSSION
Significant expenditures in this period include:
* Payment to Northern California Power Agency in the amount of $16,077,754 for February 2024 all resources bill.
* Payment to HD Hyundai Electric America in the amount $6,064,342 for first milestone payment for purchasing of transformers for North Receiving Station, Scott Receiving Station and Kifer Receiving Station.
* Payment to MSR Public Power Agency/Energy Authority in the amount of $2,972,680 for January 2024 power purchases.
* Payment to City of San Jose in the amount of $2,733,861 for October to December 2023 recycle water purchase, adjustment for capital billing for 3rd ...
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