REPORT TO COUNCIL
SUBJECT
Title
Action on Award of Contract for the Stender Way Junction Transmission Line Extension Project Contract No. 2448-9668 to Hot Line Construction Inc.
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
In support of the Stender Way Junction Capital Improvement Project, the City of Santa Clara's Electric Department, Silicon Valley Power (SVP), issued a public works bid packet for the Stender Way Junction Transmission Line Extension Project (Project) that extends an existing 60 KV overhead transmission line to provide service to the new Stender Way Junction Substation located on the northeast corner of Central Expressway and Stender Way.
The total length of the transmission line extension is approximately 0.3 miles. The Project includes rebuilding four (4) existing transmission spans, the installation of five (5) custom tubular steel monopoles supported on drilled concrete piers, and two (2) direct embedded steel poles.
DISCUSSION
On February 5, 2024, a competitive Request for Bid (RFB) was published on the City's bid notification system, Periscope, for construction of the Project. On March 7, 2024, bids for the Project were opened at the City Clerk's office. The City received two (2) bids from Henkels and McCoy West and Hot Line Construction Inc. in the amounts of $2,293,013 and $1,597,659 respectively. The Bid Summary is included as Attachment 1.
At the bid opening, Hot Line Construction Inc. was declared the lowest apparent bidder with a submitted bid in the amount of $1,597,659, which is 38% percent less than the Engineer's Estimate of $ 2,344,900.
Hot Line Construction Inc.'s bid was reviewed by SVP staff for compliance with the terms and conditions of the bid documents. Based on that review, Hot Line Construction Inc. has been determined to be the lowest responsive and responsible bidder; therefore, staff recommends awarding the contract to Hot Line Construction Inc.
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