REPORT TO GOVERNANCE AND ETHICS COMMITTEE
SUBJECT
Title
Review Policy and Procedure 049 ("Community Grant Policy")
(DEFERRED FROM JUNE 3, 2024)
Report
BACKGROUND
On September 18, 2018, the City Council approved Policy and Procedure 049 ("Community Grant Policy") to create a standardized process for the City of Santa Clara Community Grant Program, which awards grants to qualifying applicants up to $10,000 per applicant, per fiscal year for eligible community events, activities, and Santa Clara youth group participation upon advancement into state, national, or international championship games, competitions, or performances.
Since the Community Grant Program launched on October 1, 2018, the City of Santa Clara has awarded community grants for various community events such as fun runs, social impact summits, car shows, cultural events, pageants, youth events, fundraisers, and community discussions that provide a direct benefit to Santa Clara residents. In addition to community events and activities, the City has also awarded grants to Santa Clara youth groups to travel and compete in championship games and performances for football, baseball, softball, robotics, symphonic band, jazz band, and marching band.
The adopted FY 2021/22 and FY 2022/23 biennial budget consolidated the Community Grant Program and Championship Teams budgets. During the June 22, 2021 budget adoption, City Council approved the reallocation of $10,000 from the Community Grant Program to the Santa Clara Ballet, bringing the total Community Grant Program budget to $90,000 of available funds.
On May 24, 2022, the City Council approved modifications to the Community Grant Policy, which added additional provisions to include a definition of allowable expenses, additional requirements for applicants (including reoccurring applicants), grantees, and provided staff the ability to audit.
The current Community Grant Policy is attached to this report (Attachment 1).
DISCUSSION
The purpose of ...
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