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File #: 18-1186    Version: 1 Name:
Type: Public Hearing/General Business Status: Passed
File created: 8/23/2018 In control: Council and Authorities Concurrent Meeting
On agenda: 9/18/2018 Final action: 9/18/2018
Title: Action on the Community Grant Policy and Amendment of the FY 2018/19 Municipal Fee Schedule to Add a No-fee Parade Permit for Santa Clara Non-Profit Organizations
Attachments: 1. Sponsorship Policy, 2. P&P 014 Funding Requests - Championship Teams Individuals, 3. Guidelines for Funding Assistance Through the Championship Team Fund, 4. Community Grant Policy, 5. Resolution to Adopt Community Grant Policy, 6. Resolution Amending the 2018-19 Municipal Fee Schedule to Add a No-Fee Parade Permit, 7. POST MEETING MATERIAL, 8. Resolution No. 18-8605, 9. Resolution No. 18-8606
REPORT TO COUNCIL
SUBJECT
Title
Action on the Community Grant Policy and Amendment of the FY 2018/19 Municipal Fee Schedule to Add a No-fee Parade Permit for Santa Clara Non-Profit Organizations

Report
BACKGROUND
For many years, the City has supported youth- and community-related events and activities. In 2017 staff prepared a draft Sponsorship policy intended to provide guidelines and a process for eligible organizations to seek City support for these activities. At the November 13, 2017 Governance Committee meeting, the Committee recommended that the draft Sponsorship policy (Attachment 1) be referred to the City Council for final review and approval.

Subsequent to the Governance Committee meeting, staff reviewed the draft Sponsorship policy, within the context of existing City policy including, "P&P 014 Funding Requests - Championship Teams/Individuals" (Attachment 2), and March 11, 2014 Council approved "Guidelines for Funding Assistance Through the Championship Team Fund"(Attachment 3). After review, staff merged both policies and the guidelines into a single policy for grant requests titled, "Community Grant Policy," which is discussed below.

DISCUSSION
The proposed Community Grant policy (Attachment 4) establishes a standardized process to award grants to qualifying non-profit community organizations, athletic groups or organizations, educational groups or organizations, or individuals, for events, activities, and competitions that provide a public benefit to the City of Santa Clara and its residents. The Community Grant policy expands on the draft Sponsorship policy by listing specific eligibility criteria and providing a detailed procedure for processing grant requests.

The Community Grant policy requires applicants to submit their applications, except for Championship Team Funding Requests, at least ninety (90) days prior to the planned event or activity being funded. To satisfy the eligibility criteria of the policy, the event or activity bei...

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