City of Santa Clara - File #: 18-1372

• File #: 18-1372
• Version: 1
• Type: Public Hearing/General Business
• Status: Agenda Ready
• File created: 9/27/2018
• In control: Council and Authorities Concurrent Meeting
• On agenda: 11/27/2018
• Final action: 11/27/2018
• Title: Action on Responses to City Council Questions related to the Performance Audit entitled "Santa Clara Convention Center and Convention-Visitors Bureau: Restructuring Operations Can Strengthen Accountability, Performance and Revenue"

Date	Ver.	Action By	Action	Result
11/27/2018	1	Council and Authorities Concurrent Meeting	Approved	Pass

REPORT TO COUNCIL
SUBJECT
Title
Action on Responses to City Council Questions related to the Performance Audit entitled "Santa Clara Convention Center and Convention-Visitors Bureau: Restructuring Operations Can Strengthen Accountability, Performance and Revenue"

Report
BACKGROUND
At the September 18, 2018 Council meeting, TAP International presented the analysis and findings of the performance audit entitled "Santa Clara Convention Center and Convention-Visitors Bureau: Restructuring Operations Can Strengthen Accountability, Performance and Revenue" (Attachment 1).

During the September 18 and October 9, 2018 Council meetings, Council requested additional information related to the audit.

DISCUSSION
In response to Council questions, this report transmits the requested information.

Question: What groups received discounts and/or free facility rentals? (Audit Reference - page 38)

The requested list of groups receiving partial discounts per fiscal year audited is attached. TAP International provided this information to City using data provided by the Chamber (Attachment 2). The attachment does not detail the nature of the discount.

By fiscal year audited, Attachment 3 identifies the organizations which received a fully discounted/free rental. TAP International provided the attached information to City using data provided by the Chamber. The attachment does not detail the rationale for the free rental.

Question: What were the commissions and incentives paid to Chamber staff? (Audit Reference - page 25 and 26)

During the audit period the Chamber paid over $300,000 in commissions and $23,500 in bonus payments that require further review. Attachment 4 provides commissions and bonuses paid by month, quarter, and calendar year, as applicable.

Question: Santa Clara Chamber Political Action Committee (PAC) filings of its Fair Political Practices Commission (FPPC) Reports

In response to Council inquiry, the Appointed City Clerk and City Auditor reviewed t...