REPORT TO COUNCIL
SUBJECT
Title
Action on Amendment No. 1 to the Agreement with Mintier Harnish, LP, for preparation of the Zoning Code Update
Report
BACKGROUND
The City is in the process of the first comprehensive update of the City's Zoning Code since its original adoption in 1969. The City completed a competitive RFP process in 2017 and selected Mintier Harnish to provide consulting services to support the comprehensive Zoning Code Update including technical assistance and production of the updated Zoning Code document. The City entered into an Agreement with Mintier Harnish on November 10, 2017 for services up to a total of $201,320. The Agreement expired on June 30, 2019. While staff attempted to amend this contract before the expiration date and provided a revised scope on April 30, 2019, there were delays in finalizing the scope and, appropriately, no work has been initiated.
DISCUSSION
While the consultant's work performance to date is consistent with the approved scope and terms of their original Agreement with the City, the proposed project scope with this Agreement Amendment has been expanded from input from the community engagement process conducted by the City. In addition, State laws enacted since commencement of the Zoning Code Update process have prompted the need for the incorporation of additional objective standards within the Zoning Code. Staff is proposing Amendment No. 1 to the Agreement to expand the project scope, increase funding, and extend the term of the agreement to June 30, 2020. Proposed changes to the scope of the Agreement address both input received from the community and policy guidance from the State. Specifically, the expanded scope would include:
* Incorporation of revised development standards identified through on-line community engagement.
* Additional time for outreach related to short-term rentals and single-family uses
* Additional refinement of Accessory Dwelling Unit (ADU) height and bulk standards.
* Objective d...
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