REPORT TO COUNCIL
SUBJECT
Title
Action on an Agreement with Arini Geographics, LLC to provide Enterprise GIS Consulting Services
Report
BACKGROUND
The City has made significant progress in recent years in consolidating departmental technology initiatives into an Enterprise Geographic Information System (GIS) program. All Departments benefit from this citywide capability. The City's Enterprise GIS program improves decision making and service delivery by enabling staff to visualize, analyze, interpret, and understand data in order to reveal patterns, relationships, and trends. The need for continued investment in GIS is more important than ever to support municipal needs such as land use, infrastructure management, public safety, crime mapping, regional and community planning, traffic and economic development.
Currently, the City has an agreement with Arini Geographics for GIS consultant services that ends October 31, 2019. This agreement was originally awarded after a competitive selection process in July 2015 for a three-year term in an amount not-to-exceed $3,000,000 with an end date of August 30, 2018. This agreement was amended on July 17, 2018 to extend the termination date to June 30, 2019, with no additional funds added. The agreement was amended again on June 4, 2019 to extend the term to October 31, 2019 and modify the total not to exceed amount to $3,550,000. Extending the existing service agreement allowed for the completion of a new procurement process and for continued service support during any needed transition period.
DISCUSSION
Solicitation of Qualifications and Selection:
On April 24, 2019, the City of Santa Clara Information Technology Department (ITD) issued a Solicitation of Qualifications (SOQ) bid process to select a qualified Geographic Information Systems (GIS) consultant to coordinate, manage and process Enterprise GIS activities within the City. An announcement was posted on the City website for public notification via BidSync, the...
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