REPORT TO COUNCIL
SUBJECT
Title
Action on Amendment No. 1 to an Agreement with Advantage Office Solutions, Inc. for On-Call Furniture Moving and Cubicle Installation and Reconfiguration
Report
BACKGROUND
The Department of Public Works Facility Services Division oversees maintenance and repairs for approximately 900,000 square feet of buildings throughout the City. In order to continue to provide services in a timely and efficient manner, DPW periodically uses various specialty contractors to assist with the workload.
A Request for Proposal (RFP) process was utilized to solicit proposals for on-call furniture and cubicle installation services. The RFP was advertised in January 2018 and four proposals were received and evaluated in February 2018. Advantage Office Solutions, Inc. was selected as the top ranked proposal for several reasons, including past performance, qualified staffing, experience, and cost. The scope of the Agreement with Advantage Office Solutions, Inc. (Attachment 1) provides on-call furniture and cubicle installation services for various projects within City buildings. The Agreement contains a section covering Prevailing Wages.
DISCUSSION
The original agreement was for three years and a total cost of $90,000. The agreement amount was conservative and Amendment No. 1 (Attachment 2) is being proposed due to various departmental requests that have recently been made for services over the next fiscal year. Facility Services is currently working on numerous projects that will entail furniture moving and installation services and this volume was not contemplated in the original agreement. City Hall projects include the City Manager's Office, City Clerk's Office, Council Offices, City Attorney's Office, key customer service areas (Community Development, Human Resources, and Finance) and various meeting rooms. Additional projects under consideration include the Berman Building, Streets Corporation yard, SVP, as well as yet to be determine...
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