REPORT TO COUNCIL
SUBJECT
Title
Action on Amendment No. 1 to an Agreement with Fairway Painting, Inc., for On-Call Painting Services with Fairway Painting, Inc.
Report
BACKGROUND
The Department of Public Works Facility Services Division oversees maintenance and repairs for approximately 900,000 square feet of buildings throughout the City. In order to continue to provide services in a timely and efficient manner, DPW periodically uses various specialty vendors to assist with the workload.
A Request for Proposal (RFP) process was utilized to solicit proposals for on-call painting services. The RFP was advertised in November 2017 and two proposals were received in December 2017. The proposer's qualifications were evaluated by the Facility Services Division staff and Fairway Painting, Inc. was selected as the top ranked proposal for several reasons, including past performance, qualified staffing, experience, and cost.
The scope of the Agreement with Fairway Painting, Inc. (Attachment 1) provides on-call painting services for various City facilities and Maintenance District No. 183, which consists of the Santa Clara Convention Center complex grounds and parking garage.
DISCUSSION
The original agreement was for three years and a total cost of $200,000. Amendment No. 1 (Attachment 2) is being proposed to increase funding for this agreement due to various departmental requests for painting services over the next fiscal year that were not contemplated at the time of the original agreement. City Hall projects include the City Manager's Office, City Clerk's Office, Council Offices, City Attorney's Office, key customer service areas (Community Development, Human Resources, and Finance) and various meeting rooms. Additional projects under consideration include the Berman Building, Streets Corporation yard, SVP, as well as yet to be determined future projects. The goal of each project is to maximize space, customer service space, and accommodate additional staff....
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