REPORT TO COUNCIL
SUBJECT
Title
Action on Bills and Claims Report (CC, SA) for the period November 22nd - December 19th [Council Pillar: Enhance Community Engagement and Transparency]
Report
BACKGROUND
Disbursements made by the City are based on invoices submitted for payment. Prior to payment, staff reviews all disbursement documents to ensure they are reflective of the goods or services provided. Invoices are usually paid within 30 days of receipt of an accurate invoice. As the final step, the City Auditor, or her designee verifies all documents before payment is issued. Payments are issued through accounts payable checks and wire transfers. It’s important to note that items that pertain to the Stadium Authority are billed to the Stadium Manager (ManCo) to pay on behalf of the Stadium Authority for Non-NFL events and the 49ers for NFL events.
The Bills and Claims Report represents the cash disbursements required for operations of the City during the period. The report reflects the payment date, invoice number, description of the payment, funding source, and payment amount for all invoices. The budget control is set by the City Council through the budget adoption process.
DISCUSSION
Significant expenditures in this time period include:
• Payment to Northern California Power Agency in the amount of $10,479,635 for December 2019 all resources bill and Western Restoration fund.
• Payment to MSR Public Power Agency in the amount of $5,130,855 for October through December 2019 power purchases and settlement related to adjustments to the Big Horn Shaping Charge associated with changes in BPA transmission rates.
• Payment to OC Jones & Sons Inc., in the amount of $2,735,041 for October 2019 progress payment for Reed Street-Grant Street Sports Park project.
• Payment to Santa Clara Valley Water District in the amount of $2,146,609 for September 2019 Pump Tax, a groundwater charge that is used to pay for the protection and augmentation of water supplies in the basin and treated water for October 2019.
• Payment to EDF Trading North America LLC in the amount of $1,877,613 for October 2019 gas purchase.
• Payment to City of San Jose in the amount of $1,711,791 for July through September 2019 recycled water purchase.
Payments to ManCo are not included in the City’s Bills and Claims report as they are currently reported through a separate Stadium Authority Bills and Claims report. Stadium Authority related payments in the City’s Bills and Claims report include general administrative, materials, and supplies expenses of approximately $579,686. Included in this amount are expenses to Arini Geographics LLC for October 2019 Stadium GIS expenses, California Highway Patrol, City and County of San Francisco, and Santa Clara County Sheriff’s Department for special law enforcement services at Stadium events. These expenses are reimbursed to the City by the Stadium Authority.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.
FISCAL IMPACT
The expenditures of $43,765,921 were appropriated to various funds with the adoption of the Fiscal Year 2019/20 Budget, as amended.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Approve the list of Bills and Claims for November 22, 2019 - December 19, 2019.
Staff
Reviewed by: Kenn Lee, Director of Finance
Approved by: Deanna J. Santana, City Manager
ATTACHMENTS
1. Bills and Claims Approved for Payment Report