REPORT TO COUNCIL
SUBJECT
Title
Action on the Award of Purchase Orders to Waterworks Industries, Inc. for Fountain Maintenance and Repair Services through June 30, 2025
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The Department of Public Works maintains two fountains, one at Franklin Square and one at City Hall. The Parks & Recreation Department maintains one fountain at Civic Center Park on El Camino Real. The fountains require routine maintenance on a regular basis to keep the pumps operating efficiently and the water clean. Routine maintenance includes water testing, debris removal, chemical treatments to prevent algae, tile scrubbing to remove calcium build-up, filter equipment cleaning, and pump adjustments and repairs. The fountains are aging and occasionally need emergency repairs as well. The City contracts for routine fountain maintenance and emergency repair services to ensure that the fountains are kept operational.
DISCUSSION
On September 4, 2020, the City issued a Request for Bid (RFB) for fountain maintenance and repair services using the City's e-procurement system, BidSync. The City received bids from two firms, Waterworks Industries, Inc. (Sunnyvale, CA) and Pacific Water Art, Inc. (Windsor, CA). The Bid Summary is included as Attachment 1.
The RFB required bidders to possess a valid State of California C-53 or C-61/D-35 Contractor's License. Bidders were also required to submit a copy of their valid license with their bids. Pacific Water Art, Inc. had the lowest overall bid, however they did not submit a copy of a valid contractor's license. Additionally, staff confirmed with the California Contractor's License Board that Pacific Water Art did not have one of the required licenses at the time of bid submittal. Consequently, Pacific Water Art's bid was determined to be non-responsive. Waterworks Industries, Inc. submitted a copy of their valid license and was determined to be the l...
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