REPORT TO COUNCIL
SUBJECT
Title
Action on the Award of Purchase Orders to Universal Site Services, Inc. for Sweeping Services through June 30, 2025
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The Department of Public Works (DPW) maintains the Parking Maintenance District No. 122 (Franklin Square) parking lots and exterior grounds, as well as the six-level Tasman parking structure. The parking lots, interior walkways and stairwells need to be swept and trash receptacles need to be serviced on a regular basis at Franklin Square to keep the area clean, safe and visually appealing. The City is legally obligated to perform exterior landscape and hardscape maintenance at Franklin Square through the terms of the maintenance district. The maintenance for the Tasman parking structure is only performed monthly due to limited use and does not include event days, which is covered through StadCo.
The City has contracted for sweeping services at Franklin Square over the last few decades. The sweeping services for the Tasman parking structure were previously performed by DPW staff. However, a strategic decision was made not to replace the only street sweeper vehicle that was short enough to enter the parking structure to reduce the size of the fleet because it was very rarely used outside of sweeping the Tasman parking structure. The street sweeper reached the end of its useful lifecycle and was removed from the fleet to reduce costs and it is more cost efficient to contract the once a month sweeping service out. The current cost for a contractor to provide monthly service is approximately $300 per month. The cost for the City to own and maintain the smaller sized street sweeper averages about $830/month (excluding staff operator time), and the replacement sweeper would cost the City approximately $150,000.
DISCUSSION
On July 23, 2020, the City issued a Request for Bid (RFB) for sweeping services using the Cit...
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