REPORT TO COUNCIL
SUBJECT
Title
Action on an Agreement with Long's Custom Discing, Inc. for Annual Swale Mowing Services
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The Eastside Retention Drainage Swale (drainage swale) is located along the east border of the All Purpose Landfill and west of the Guadalupe River levee between Tasman Drive and the Eastside Retention Basin located at 5611 Lafayette Street (Attachment 1). The drainage swale conveys stormwater runoff to the Eastside Retention Basin and is then pumped into the Guadalupe River. The City maintains this area by having a Contractor perform an annual mowing to minimize flood potential. This project entails cutting the overgrown tule, cattails and other vegetation down to four to six inches and removing the cut debris to restore the drainage swale's storm conveyance capacity.
DISCUSSION
On August 5, 2020, the City issued a Request for Proposals (RFP) for swale mowing services using the City's e-procurement system, BidSync. The City received only one proposal from Long's Custom Discing (San Jose, CA) and after a thorough evaluation staff determined that the proposal satisfied all the requirements in the RFP. As specified in the RFP, the proposal was evaluated based on responsiveness, experience, technical capability and cost. The proposal met all the evaluation criteria and the annual cost was reasonable and in line with what the City paid for swale mowing services in 2020.
Long's Custom Discing, Inc. has been in the weed abatement business since 1975 and has over eight years of experience performing mowing services for the City, ensuring that they are both knowledgeable and capable to perform the scope of services required for this project. Furthermore, the Contractor has maintained a good relationship with the City by providing quality work and meeting City expectations in the previous agreements.
This agreement includes a section coverin...
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