REPORT TO COUNCIL
SUBJECT
Title
Action on Adopting a Resolution to Amend Council Policy 020 ("Proclamations")
Report
COUNCIL PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
At the Governance and Ethics Committee (Committee) meeting held on December 7, 2020, staff brought forward the attached report (Attachment 1) which proposed revisions Council Policy 020 entitled "Proclamations." The attached report includes the current version of Council Policy 020, which was last revised in September 2012, the clean and redline versions of the amended policy, and a resolution to amend the policy.
The Committee approved (3-0) staff's recommendation and referred the amended version of Council Policy 020 (Attachment 2) to the full City Council (Council) for final approval.
DISCUSSION
The purpose of amending Council Policy 020 is to establish the policy, procedure, and criteria for the three categories of ceremonial recognition documents: proclamations, commendations, and certificates of recognition. The amended version of Council Policy 020 has also been revised to expand on the current proclamation criteria and procedure.
The amended policy clearly states that proclamations may be issued to honor or highlight a special period of observance (e.g., days, weeks, months), civic celebration, or recognition of a community, regional, state, or national occasion to cover issues that have widespread community interest with a primary emphasis on requests in support of Council's goals and objectives; commendations may be issued to individuals, groups, organizations, or businesses with a connection to the City for milestones or major achievements that have community-wide significance; and certificates of recognition may be issued to individuals, groups, organizations, or businesses with a connection to the City for individual or group achievement, exceptional contributions to the Santa Clara community, or commemorative events or occasions.
The amendments to the pol...
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