REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Authorization to Award Purchase Order to ECS Imaging, Inc. for Stadium Builder Licenses Laserfiche Integration and Training Services
Report
COUNCIL PILLAR
Ensure Compliance with Measure J and Manage Levi's Stadium
BACKGROUND
On September 17, 2019, the Stadium Authority Board (Board) approved the introduction of Ordinance No. 2005, which rescinded the Executive Director's delegated signature authority on agreements for services and required Board approval of contracts or agreements, by amending Chapter 17.30 of the City of Santa Clara City Code (SCCC). As of the effective date of the Ordinance (November 8, 2019), all Stadium Authority contracts and agreements for services, supplies, materials, and equipment require approval of the Stadium Authority Board. In addition to Ordinance No. 2005, Stadium Authority staff complies with the procurement requirements outlined under Chapter 2.105 of the City of Santa Clara City Code.
The Stadium Lease Agreement between the Stadium Authority and Forty Niners SC Stadium Company LLC (StadCo) provides that the Stadium Authority has the sole and exclusive right to sell, license, or transfer Stadium Builder Licenses (SBLs) and similar instruments for the seats located in Levi's Stadium, with the exception of those seats located in, or accessible through, the Suites. Separately, the Forty Niners Stadium Management Company LLC (Stadium Manager) is responsible for monitoring, marketing and sales of the SBLs as required by the Management Agreement between the Stadium Authority and Stadium Manager. The Stadium Authority paid the
Stadium Manager $202,000 per month in Fiscal Year 2020/21 for SBL administration. Although requested, the Stadium Manager has not provided a digital copy of its SBL records to facilitate this digitization process and save costs.
ECS Imaging, Inc. (ECS) is a full-service document management solutions provider with over 30 years of experience providing document ...
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