REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Authorization to Purchase Administrative Equipment and Approve Miscellaneous CapEx Public Safety Expenses Incurred Between July 4, 2020 and February 5, 2021
Report
BOARD PILLAR
Ensure Compliance with Measure J and Manage Levi's Stadium
BACKGROUND
On September 17, 2019, the Stadium Authority Board (Board) approved the introduction of Ordinance No. 2005, which rescinded the Executive Director's delegated signature authority on agreements for services and required Board approval of contracts or agreements, by amending Chapter 17.30 ("Stadium Authority Procurement Policy") of the City of Santa Clara City Code. As of the effective date of the Ordinance (November 8, 2019), all Stadium Authority contracts and agreements for services, supplies, materials, and equipment require approval of the Stadium Authority Board.
The Executive Director is requesting authorization to purchase administrative equipment and Board approval of miscellaneous Capital Expense (CapEx) public safety expenses that were incurred between July 4, 2020 and February 5, 2021.
DISCUSSION
Staff in the Stadium Authority Treasurer's Office requires a laptop and docking station to assist with Stadium Authority-related financial work and the office has obtained a quote pursuant to the appropriate Purchasing Sections under Chapters 2.105 and 17.30 of the Santa Clara City Code. Staff is following the City Code for consistency and to ensure that best practices in public sector procurement are being followed. The quote from the City's computer vendor, Dell, for a standard laptop is $1,436 and a docking station is $238 for a total of $1,674. This amount may not include tax and shipping. The Executive Director is requesting authority to purchase the laptop and docking station.
Additionally, there are approximately $2,679 of miscellaneous CapEx public safety expenses for the period between July 4, 2020 and February 5, 2021 that require retroactive Board appro...
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