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File #: 21-57    Version: 1 Name:
Type: Consent Calendar Status: Agenda Ready
File created: 1/5/2021 In control: Council and Authorities Concurrent Meeting
On agenda: 2/23/2021 Final action: 2/23/2021
Title: Action on Amendment No. 2 to the Agreements with West Coast Arborists, Inc. and Bay Area Tree Specialists to Perform Citywide Tree Trimming, Planting, Removal, and Emergency Services and Associated Budget Amendment
Attachments: 1. Modesto Ash Tree Removal Locations, 2. Letter to Property Owners of Modesto Ash Trees to be Removed, 3. Amendment No. 2 to Agreement with Bay Area Tree Specialists, 4. Amendment No. 2 to Agreement with West Coast Arborists, Inc., 5. Agreement and Amendment No. 1 with Bay Area Tree Specialists, 6. Agreement and Amendment No. 1 with West Coast Arborists, Inc.
REPORT TO COUNCIL
SUBJECT
Title
Action on Amendment No. 2 to the Agreements with West Coast Arborists, Inc. and Bay Area Tree Specialists to Perform Citywide Tree Trimming, Planting, Removal, and Emergency Services and Associated Budget Amendment

Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

BACKGROUND
DPW maintains over 11,000 street trees in front of residential properties. The Department utilizes contractors to provide tree trimming, removal, planting, and emergency services to supplement the work performed by a small in-house tree maintenance crew of two staff.

On June 12, 2018, Council approved agreements for citywide tree maintenance services with four contractors for a combined amount of $2,313,000 over a three-year term. Council also authorized the City Manager to amend the agreement's not-to-exceed amounts as long as the cumulative total did not exceed $2,313,000. After further considering the contract terms, Chriso's Tree Services chose not to sign the agreement approved by Council and Commercial Tree Care backed out of providing tree trimming services because of cost concerns for that item of work but continued to provide removal services. Because of this, the City Manager executed amendments to the agreements with the other three contractors on February 27, 2020 to redistribute the work within the Council approved authority limits. Below is a summary of the original contract values that were approved by Council in 2018 and the updated values that were amended in 2020.

Vendor
Contract Value Approved 6/12/18
Contract Value Amended on 2/27/20
West Coast Arborists, Inc.
$410,000
$1,058,000
Commercial Tree Care
$1,273,000
$750,000
Bay Area Tree Specialists
$405,000
$505,000
Chriso's Tree Services
$225,000
$0
Cumulative Value of Contracts
$2,313,000
$2,313,000

DPW has responded to 120 emergency tree calls since May of 2020. Emergency tree services can include removing a hanging branch from the canopy be...

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