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File #: 21-1095    Version: 1 Name:
Type: Consent Calendar Status: Agenda Ready
File created: 8/4/2021 In control: Council and Authorities Concurrent Meeting
On agenda: 8/24/2021 Final action: 8/24/2021
Title: Action on Council and Authorities Concurrent and Stadium Authority Meetings for 2022
Attachments: 1. Proposed 2022 Meetings Calendar
Action on Council and Authorities Concurrent and Stadium Authority Meetings for 2022

Ensure Community Engagement and Transparency

Setting the Council and Authorities Concurrent and Stadium Authority meetings in advance allows for the proper planning and agenda management.

Pursuant to Charter Section 707, the City Council shall hold regular meetings at least twice each month.

The City recently held two unsuccessful recruitments for two vacant full-time positions in the Clerk's Office. While the City had good candidates, ultimately the successful candidates determined not to join the City Clerk's office for various reasons (including workload and time demands on work schedule). The City now needs to administer two new recruitments in an effort to fill these vacancies and, during that time, the Clerk's Office has been informed that an as-needed staff person will resign in late August. This presents significant challenges for sustaining regular Clerk office work and, already, work has been reassigned to existing staff in the City Manager's Office to keep mandated work moving forward.

Based on these vacancies City Clerk's Office, we are proposing some changes in the 2022 meeting schedule (Q1 &2) to accommodate our diminished staff resources and to create capacity for the new staff (when hired) for their required onboarding/training. Staff has reviewed the proposed 2022 calendar of meetings which includes the Charter required two Council meetings per month. It also includes Stadium Authority meetings which have been combined with Council meetings, with the exception of additional meetings in March due to the Stadium Authority budget cycle and fiscal year. The calendar takes into consideration regularly scheduled significant workload (i.e., Stadium Authority and City budget development), City business conferences (i.e., League of California Cities, American Public Power Association, et...

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