REPORT TO COUNCIL
SUBJECT
Title
Action on Amendment No. 1 for the Agreement with Accela, Inc. for Land Management Software and Related Budget Amendment
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services
Report
BACKGROUND
On August 21, 2018, the City Council authorized staff to execute an agreement with Accela, Inc. to purchase a land management software system. The Accela Civic Platform system is offered as a software-as-a-service and consists of a land management software platform with functionality that includes land and parcel management, online permitting, building inspection and code enforcement management. The software will be used Citywide to support a variety of applications:
* Building, Planning, and Housing & Community Services Divisions for online permit submittal and payment services, plan review, inspection scheduling, and internal reporting tools
* Accounting Division for fee and revenue transaction and reconciliation reports
* Municipal Services Division for meter release process workflow
* Land and Property Development Division for processing and tracking site clearances, subdivision maps, title documents, and encroachment permits
* Street Division-Stormwater Division for code enforcement, inspections, fee collection and reports
* Water and Sewer Utilities Department for plan review and fee collection
* Parks & Recreation Department for plan review
* Silicon Valley Power for plan review, fee collection, meter release processes, and small cell site workflow
* Fire Department for 24/7 online permit submittal and payment services, plan review, business licensing, inspection scheduling, and internal reporting tools
* Police Department for special permits and fee collection
DISCUSSION
As part of the City's contract with Accela, the City is required to purchase a license for each named user of the Accela system. When the software was originally purchased in 2018, the Community Development Department (Department) estimat...
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