REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Report from the Stadium Authority Regarding Stadium Manager's Request for Retroactive Approval for Incurred Charges Related to the November 9-11, 2021 IMEX Conference
Report
BOARD PILLAR
Ensure Compliance with Measure J and Manage Levi's Stadium
BACKGROUND
Through the Stadium Management Agreement, the Forty Niners Stadium Management Company (Stadium Manager) manages and operates Levi's Stadium on behalf of the Stadium Authority for Non-National Football League (Non-NFL) Events, like concerts, sporting events, and non-ticketed events. On behalf of the Stadium Authority, the Stadium Manager is responsible for the marketing and booking of Non-NFL events among other duties at Levi's Stadium.
The Stadium Manager is requesting retroactive approval for the following marketing activity:
* November 9-11, 2021 IMEX Conference in Las Vegas, NV: Authorization to incur charges up to $2,030 for travel expenses and potential client entertainment ($1,750), opening night reception ($180), and closing night reception ($100).
Per the Stadium Manager, the cost for this activity will be charged to the Stadium Authority FY 2021/22 Non-NFL Events budget (Catered Events), Event Expenses/Advertising line item.
DISCUSSION
Staff reviewed the Stadium Manager's email request (see corresponding report #21-1591) and asked the Stadium Manager to confirm that the travel and expense costs would follow their Business Expense Reimbursement Policy that was previously shared with the Stadium Authority. The Stadium Manager confirmed that they would.
As part of a previous request to incur charges for marketing-related conferences and meetings, the Stadium Manager explained that alcohol consumption is a part of the business marketing that they utilize to pursue Non-NFL events. While the use of public funds for alcohol consumption is generally not permitted by public agencies, the legislative body of the public agency can authorize this business ex...
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