REPORT TO COUNCIL
SUBJECT
Title
Action on an Agreement for Services with DLT Solutions, LLC. for the Acquisition and Implementation of a Drawing Management System to be Funded by Silicon Valley Power
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The City of Santa Clara's Electric Utility, Silicon Valley Power (SVP), generate power and operates transmission and distribution facilities. SVP's Engineering Division maintains approximately 8,000 drawings to support these facilities in various formats such as Computer Aided Design (CAD), Adobe PDF, and Microsoft Word documents. These files are used by SVP Engineering and field personnel, as well as authorized contractors and vendors for maintenance, repairs, or other services on SVP facilities.
Currently, these drawings and documents are managed manually by the SVP Maps & Records (M&R) group. To improve efficiency, the M&R group requires a Drawing Management System (DMS) to assist in organizing and managing its drawings and related documents. The DMS will have the capability to store master copies of all documents, provide version control to drawings, track documents as they are checked in/out, and allow easy information sharing among users.
DISCUSSION
Pursuant to Section 2.105.140(c) of the Santa Clara City Code, a formal Request for Proposals (RFP) was conducted, with the award recommendation based on "best value."
The RFP for the Acquisition and Implementation of a Drawing Management System was published on the City's e-procurement system on November 16, 2023. Two proposals were received on January 11, 2024, from the following firms:
* DLT Solutions, LLC (DLT)
* SDLC, DBA Transform Digital, LLC
The proposals were independently evaluated by a three-member panel against the evaluation criteria published in the RFP, including experience, technical capability, proposed solution, and cost. The evaluation panel determined that the proposal from DLT wa...
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