City of Santa Clara

Meeting Agenda

City Council and Authorities Concurrent

Tuesday, November 18, 2025

5:30 PM

Hybrid Meeting

City Hall Council

Chambers/Virtual

1500 Warburton Avenue

Santa Clara, CA 95050

The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and

continues to have methods for the public to participate remotely).

• Via Zoom:

o https://santaclaraca.zoom.us/j/99706759306

Meeting ID: 997-0675-9306

o Phone 1(669) 900-6833

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Agendas, Staff Reports and some associated documents for City Council items may be viewed

on the Internet at https://santaclara.legistar.com/Calendar.aspx

All public records relating to an open session item on this agenda, which are not exempt from

disclosure pursuant to the California Public Records Act, that are distributed to a majority of the

legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara

City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public

records are distributed or made available to the legislative body. Any draft contracts, ordinances

and resolutions posted on the Internet site or distributed in advance of the Council meeting may

not be the final documents approved by the City Council. For the final document, you may contact

the Office of the City Clerk at (408) 615-2220 or Clerk@santaclaraca.gov.

Study Session - 5:30 PM | Regular Meeting - 7:00 PM

5:30 PM STUDY SESSION

Call to Order in the Council Chambers

Confirmation of Quorum

1.A

25-264 Study Session and Update on the City’s Vision Zero Plan

Recommendation:

Note and file Study Session Report and provide any

feedback on the City’s draft Vision Zero Plan

1.B

25-1103 Study Session on Pedestrian Access on County Expressways

Recommendation:

Note and File Study Session Report and provide any

feedback on pedestrian access on County

Expressways

7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING

Call to Order in the Council Chambers

Pledge of Allegiance and Statement of Values

Roll Call

REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS ON NOVEMBER 10,

2025

CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS

Note: Item #5 Under Public Hearing/General Business (Public Hearing: Action on

a Vesting Tentative Map

(PLN24-00044) for a Proposed Common Interest Development of Six Single-Family Housing Units Located at 4503

Cheeney Street) will be continued to December 16, 2025

SPECIAL ORDER OF BUSINESS

25-1592

Commendation of the Santa Clara Swim Club in Honor of their

Gold Medal Club Recognition

CONSENT CALENDAR

[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be

no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of

the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and

considered under CONSENT ITEMS PULLED FOR DISCUSSION.]

3.D

25-1560

Action on Monthly Financial Status and Investment Reports for

September 2025 and Approve the Related Budget Amendments

Recommendation:

1. Note and file the Monthly Financial Status Report

and Monthly Investment Report for September

2025 as presented; and

2. Approve the FY 2025/26 budget amendments in

the following funds (as detailed in the Fiscal Impact

section of the staff report and Attachment 3 of the

staff report):

a. General Fund: reallocates funding in the

Non-Departmental

appropriation

from

the

separation payouts budget to the materials,

services, and supplies budget, recognizes

ambulance transport revenues and transfers

the funds to the Vehicle Replacement Fund to

replace a reserve fire engine, and recognizes

Flexible Spending Account forfeiture funds and

appropriates those funds to the Human

Resources Department for employee health

and wellness activities, with a net impact of

$118,700;

b. Fire CUPA Fund: increases the materials,

services, and supplies appropriation and

decreases

balance, with a net impact of $0;

c. Fire Development Services Fund: increases

the materials, services, and supplies

the

unrestricted

ending

fund

appropriation and decreases the unrestricted

ending fund balance, with a net impact of $0;

d. Fire Operating Grant Trust Fund: recognizes

County Emergency Medical Services funding

and appropriates the funds to the Fire

Department, with a net impact of $33,332; and

e. Vehicle Replacement Fund: recognizes

transfer from the General Fund and allocates

funding to replace a reserve fire engine, with a

net impact of $100,000.

(5 Votes required for items 2.a-e with further

details provided in Attachment 3)

3.E

25-1107 Action on the City’s Debt Management Policy

Recommendation:

Approve the Debt Management Policy for the City of

Santa Clara, its agencies and corporations.

3.F

25-1065

Action to Authorize the City Manager to Execute an Agreement

for Services with Cascade Energy, LLC for a Third-Party

Efficiency and Electrification Solutions for Industrials Program,

for a Total Amount Not-to-Exceed $750,000

Recommendation:

1. Authorize the City Manager to execute an

Agreement for Services with Cascade Energy,

LLC, for a Third-Party Efficiency and Electrification

Solutions for Industrials Program, for a three-year

term ending September 30, 2028, for a total

maximum compensation amount not-to-exceed

$750,000 (Agreement), subject to the

appropriation of funds and approval as to form by

the City Attorney, to be funded by the Electric

Operating Grant Trust Fund; and

2. Authorize the City Manager or designee to take

any actions necessary to implement and

administer the Agreement including negotiating

and executing future amendment(s) to (1) add or

delete services associated with the services, (2)

adjust future rates based on market conditions, (3)

exercise a one-year option to extend the term

through September 30, 2029, and (4) make de

minimis changes, subject to the maximum

compensation stated above and review and

approval as to form by the City Attorney.

3.G

25-1514

Action on

Historical Preservation Agreement (Mills Act

Contract) (File No. PLN25-00350) for 1458 Lexington Street

Recommendation:

Based on the Historical & Landmarks Commission

recommendation to City Council and adherence to the

Secretary of the Interior’s Standards for Rehabilitation,

staff recommends City Council approval of the request

as follows:

1. Determine that the project is categorically exempt

from CEQA pursuant to CEQA Guidelines Section

15331 (Class 31 - Historical Resource Restoration

/ Rehabilitation); and

2. Authorize the City Manager to execute a Mills Act

Contract in a final form approved by the City

Attorney and adopt the 10-Year Restoration and

Maintenance Plan associated with the property at

1458 Lexington Street.

3.H

25-1594

Action on Agreement with NeoGov for the Human Resources’

Applicant Tracking System and Related Software Subscription

Services

Recommendation:

Authorize the City Manager or designee to execute an

agreement with NeoGov for an applicant tracking

system and related software subscription services for

an initial 19-month term ending on June 30, 2027 and

five (5) subsequent auto-renewing terms (ending no

later than June 30, 2032) with a maximum

compensation not to exceed $152,344.64 for the

initial term and $717,644.04 if all renewal terms are

automatically renewed in a final form approved by the

City Attorney and subject to the appropriation of funds.

3.I

25-934

Action to Authorize the City Manager to Negotiate and Execute

an Agreement with TRC Solutions, Inc. (TRC) for Electrification

Rebates and Incentive Program Services for

Compensation Not to Exceed $2,935,500

Maximum

Recommendation:

1. Authorize the City Manager or designee to execute

an agreement with TRC Solutions, Inc. for

Electrification Rebates and Incentive Program

Services for an initial five-year term, starting on or

around October 15, 2025, and ending on or

around October 14, 2030, with a maximum

compensation not to exceed $2,935,500 (funded

by the Electric Operating Grant Trust Fund),

subject to the appropriation of funds and review

and approval as to form by the City Attorney; and

2. Authorize the City Manager to take any actions as

necessary to implement and administer the

Agreement and to negotiate and execute

amendments to the Agreement to (a) add or delete

services consistent with the Agreement’s scope of

services, (b) adjust future rates based on market

conditions, (c) increase the maximum

compensation by up to $300,000 for a revised not

to exceed amount of $3,235,500 over the full term

of the Agreement, and (d) make de minimis

modifications, subject to the appropriation of funds

and review and approval as to form by the City

Attorney.

3.K

25-1117

Action on an Agreement for Services with Utility Data

Contractors, LLC to Provide all Professional Services to

Upgrade Silicon Valley Power’s Geographic Information System,

$1,596,900, to be Funded by Silicon Valley Power

Recommendation:

1. Authorize the City Manager or designee to execute

an agreement with Utility Data Contractors, LLC

(Agreement) to provide all professional services to

upgrade Silicon Valley Power’s Geographic

Information System, for a term ending on July 3,

2028, with a maximum compensation

not-to-exceed $1,596,900, to be funded by the

SVP Operating or Capital Fund; and

2. Authorize the City Manager or designee to take

any actions necessary to implement and

administer the Agreement including negotiating

and executing future amendment(s) to (1) add or

delete services associated with the services, (2)

extend the term as needed to complete the project,

and (3) make de minimis changes, provided that

the total maximum compensation does not exceed

$1,596,900, subject to the review and approval as

to form by the City Attorney.

3.L

25-1573

Action on Award of Contracts for As-Needed Engineering

Support Services to Electric Power Engineers, LLC, Flynn

Resource Consultants, Inc., Handran Engineering, Leidos

Engineering, LLC, and Power-Tech Engineers, Inc. with an

Aggregate Maximum Compensation Not-to-Exceed $15 Million,

Inclusive of the Option Year, to be Funded from the Electric

Utility Fund and the Electric Utility Capital Fund

Recommendation:

1. Authorize the City Manager or designee to

negotiate and execute agreements with (i) Electric

Power Engineers, LLC, (ii) Flynn Resource

Consultants, Inc, (iii) Handran Engineering, (iv)

Leidos Engineering, LLC, and (v) Power-Tech

Engineers, Inc. for as-needed engineering support

services for a five-year term starting on December

1, 2025, and ending on or around November 30,

2030, with an initial maximum compensation of

$1,000,000 per agreement for an aggregate

amount of $5,000,000, to be funded by the Silicon

Valley Power Operating or Capital Fund as

applicable, and subject to the review and approval

as to form by the City Attorney; and

2. Authorize the City Manager to take any actions as

necessary to implement and administer the above

agreements, and negotiate and execute

amendments to (a) add or delete services

consistent with the scope of services, (b) adjust

future rates to account for reasonable changes in

labor rates, (c) adjust the maximum compensation

in each agreement as needed, subject to a total

maximum aggregate compensation not-to-exceed

$15,000,000 (an increase of $10,000,000) across

all five agreements, to be funded by the SVP

Operating or Capital Fund as applicable, (d)

exercise an option to extend the term of each

agreement through November 30, 2031, and (e)

make de minimis changes, all subject to the

appropriation of funds, and the review and

approval as to form by the City Attorney.

3.M

25-946

Action on the Award of a Public Works Contract for the Henry

Schmidt Park Playground Rehabilitation Project to Suarez &

Munoz Construction, Inc.

Recommendation:

1. Determine that the proposed actions are exempt

from CEQA pursuant to Section 15301 (c),

“Existing Facilities,” of Title 14 of California Code

of Regulations;

2. Award the Public Works Contract for the Henry

Schmidt Park Playground Rehabilitation Project to

the lowest responsive and responsible bidder,

Suarez & Munoz Construction, Inc., in the amount

of $4,812,274 and authorize the City Manager or

Designee to execute any and all documents

associated with, and necessary for the award,

completion, and acceptance of this Project in final

forms approved by the City Attorney; and

3. Authorize the City Manager or Designee to

execute change orders up to approximately 15

percent of the original contract price, or $721,841,

for a total not to exceed amount of $5,534,115.

3.N

25-374

Action on the Award of Purchase Orders to Fire-Dex, LION First

Responder PPE, L.N. Curtis, Ricochet Manufacturing Company,

and/or their Authorized Dealers for the Purchase of Personal

Emergency Response Personnel, in an Aggregate Maximum

Compensation Not-to-Exceed Amount of $2,737,817.

Recommendation:

Authorize the City Manager, or designee, to execute

purchase orders consistent with the pricing, terms,

and conditions of the Sourcewell cooperative

agreements with Fire-Dex, LION First Responder

PPE, L.N. Curtis, Ricochet Manufacturing Company

and/or their authorized dealers for the purchase of

Personal Protective Equipment for the Fire

Department through March 27, 2031, in a total

aggregate maximum compensation amount

not-to-exceed $2,737,817, inclusive of a 10%

contingency and applicable taxes, subject to the

appropriation of funds and review and approval as to

form by the City Attorney.

3.O

25-916

Action on the Award of Purchase Orders for Vehicles and

Equipment for the Public Works, Fire, Police, Silicon Valley

Power, Water & Sewer Utilities, Community Development, and

Previously Approved in the City’s Operating Budget for Fiscal

Year 2025/26

Recommendation:

Approve and authorize the City Manager or designee

to execute purchase orders with Municipal

Maintenance Equipment, Inc., Downtown Ford, Coast

Counties Peterbilt, Folsom Lake Ford, and National

Auto Fleet Group for the purchase of vehicles and

equipment for the Public Works, Fire, Police, Silicon

Valley Power, Water & Sewer Utilities, Community

Development, and Parks & Recreation Departments

utilizing cooperative purchase agreements via

Sourcewell and the California Department of General

Services on the terms and in the amounts presented,

in a total aggregate amount not-to-exceed $3,828,000

(inclusive of taxes, fees, and a 10 percent

contingency), in final forms approved by the City

Attorney.

3.P

25-962

Action on Amendment No. 1 to the Agreement with Schaaf &

Wheeler Consulting Civil Engineers for Design Professional

Services for the Bowers Avenue Underpass Storm Drain Pump

Station Project

Recommendation:

1. Approve and authorize the City Manager to

execute Amendment No. 1 to the Agreement with

Schaaf & Wheeler Consulting Civil Engineers for

Design Professional Services for the Bowers

Avenue Underpass Storm Drain Pump Station

Project in the amount not-to-exceed $419,641, in a

final form approved by the City Attorney; and

2. Authorize the City Manager to make minor

modifications to the Agreement, including time

extensions, if needed.

3.Q

25-787

Action on an Amendment to an Existing Agreement with Accela,

Inc. for Land Management Software and the Related Budget

Amendment

Recommendation:

1. Authorize the City Manager or designee to execute

Amendment No. 3 to the Agreement with Accela,

Inc. to extend the term by five years through

November 29, 2030, and increase the maximum

compensation by $4,153,608.50 for a revised

maximum compensation of $7,028,780.75;

2. Authorize the City Manager or designee to

negotiate and execute future amendments as

needed to (1) add, modify, or delete services and

(2) make de minimis changes, all subject to the

total maximum compensation, appropriation of

funds, and review and approval as to form by the

City Attorney; and

3. Approve the FY 2025/26 budget amendment in the

General Fund to increase the Non-Departmental

appropriation in the amount of $68,790 and

decrease the Technology Fee Reserve in the

amount of $68,790 (five affirmative Council

votes required for the use of unused

balances).

3.R

3.S

25-1007 Informational Report on 2025 Q3 Legislative Updates

Recommendation:

Note and file the informational report on 2025 Q3

legislative updates.

25-1605

Adopt a Resolution Approving and Adopting Updated Salary

Plans for Classified, Unclassified, and As-Needed Positions

Recommendation:

Adopt a Resolution in the form presented to approve

and adopt the revised salary plans for various

classified, unclassified, and as-needed positions

(effective December 21, 2025) to satisfy the

requirements of California Code of Regulations

Section 570.5.

3.T

25-1630

Action to Waive Second Reading and Adopt Ordinance No.

2082 amending Chapter 17.35 (Park and Recreational Land)

Section 17.35.080 (Procedure) of the Santa Clara City Code to

temporarily authorize a deferral of the payment of Park In-Lieu

Fees of residential developments to certificate of occupancy or

final building inspection, subject to certain conditions and to

bring the City Code into compliance with state law.

Recommendation:

Waive Second Reading and Adopt Ordinance No.

2082 amending Chapter 17.35 (Park and

Recreational Land) Section 17.35.080 (Procedure) of

the Santa Clara City Code to temporarily authorize a

deferral of the payment of park in-lieu fees of

residential developments to certificate of occupancy

or final building inspection, subject to certain

conditions and to bring the code into compliance with

state law.

SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR

4.A

25-1559

Action on Stadium Authority Bills and Claims for the Month of

September 2025

Recommendation:

Approve the list of Stadium Authority Bills and Claims

for September 2025.

4.B

25-1565

Action to Approve Amendment No. 2 to an Agreement with

Everon, LLC for Fire Sprinkler Testing, Inspection,

Maintenance, and Related Services at Levi’s Stadium to

Increase the Not to Exceed Amount and Delegate Authority for

Future Amendments, and to Ratify Stadium Manager’s Previous

Execution of Amendment No. 1

Recommendation:

1. Ratify an Amendment No. 1 to the Agreement with

Everon, LLC that covered a necessary fire

sprinkler installation;

2. Approve and authorize the Stadium Manager to

execute Amendment No. 2 to the Agreement with

Everon, LLC to increase the not to exceed amount

by $24,000 for contract year three, for a total not to

exceed amount of $252,000 over the initial

three-year period; and

3. Authorize the Executive Director to approve future

amendments to the Agreement with Everon, LLC

to exercise options to extend the term for two

additional one year periods, and increase the not

to exceed agreement amounts for contract years

four and five in amounts determined by the

Executive Director as necessary and appropriate

to provide fire sprinkler testing, inspection,

maintenance, and related services, subject to

budget appropriations.

4.C

25-967

Informational Report on Stadium Authority and Stadium

Manager Meetings for the Period of January 1 to March 31,

2025

Recommendation:

Note and file the quarterly report on Stadium Authority

and Stadium Manager staff meetings and

corresponding summaries for the period of January 1

to March 31, 2025.

4.D

25-968

Informational Report on Stadium Authority and Stadium

Manager Meetings for the Period of April 1 to June 30, 2025

Recommendation:

Note and file the quarterly report on Stadium Authority

and Stadium Manager staff meetings and

corresponding summaries for the period of April 1 to

June 30, 2025.

PUBLIC PRESENTATIONS

[This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is

within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended

discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may

briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a

subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the

speaker card available in the Council Chambers.]

CONSENT ITEMS PULLED FOR DISCUSSION

PUBLIC HEARING/GENERAL BUSINESS

25-868

(PLN24-00044) for a Proposed Common Interest Development

of Six Single-Family Housing Units Located at 4503 Cheeney

Street

Recommendation:

Open the Public Hearing and continue the item to the

December 16, 2025 City Council Meeting.

25-944

Public Hearing: Action to Approve Amendments to the proposed

22 Unit Single Family Residence Project at 1957 Pruneridge

Avenue to Allow for the Installation of Natural Gas Stovetop

Appliances.

Recommendation:

1. Adopt a resolution to adopt the Mitigated Negative

Declaration (MND) and the Mitigation Monitoring

and Reporting Program (MMRP) for the 1957

Pruneridge Avenue Residential Project

Amendment.

2. Adopt a resolution to amend the approved

Planned Development (PD) Zoning (PLN22-

00505) for the 22 single-family detached two-story

all-electric residences at 1957 Pruneridge Avenue

to allow for the installation of natural gas stovetop

appliances fated, subject to conditions of approval.

25-1519

Public Hearing: Action to Adopt a Resolution of Necessity to

Acquire Certain Real Property Interests on 881 Duane Avenue,

Santa Clara, California, from the Owner of Record for Purposes

of Implementing the Silicon Valley Power 115kV Transmission

Line Project

Recommendation:

Adopt a Resolution of Necessity making the required

findings to acquire certain real property interests on

881 Duane Avenue, Santa Clara, California, from the

Owner of Record for purposes of implementing the

Silicon Valley Power 115kV Transmission Line

Project (Five affirmative votes required [California

Code of Civil Procedure section 1245.245]).

25-1591

Action on Introduction of a “Special Event Zone” Ordinance

Regulating and Prohibiting Certain Activities within a Protected

Area

in Connection with the 2026 Major Events at Levi's®

Stadium

Recommendation:

Introduce an uncodified ordinance entitled “An

Ordinance of the City of Santa Clara, California,

Regulating Certain Activities within a Protected Area

in Connection with Major Events and Related

Activities in the City of Santa Clara,” waive first

reading, and direct staff to return for final adoption at

the next regular meeting, with authority for the City

Attorney to make non-substantive edits.

REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030

REQUESTS

CITY MANAGER/EXECUTIVE DIRECTOR REPORT

ADJOURNMENT

The next regular scheduled meeting is on Tuesday, November 18, 2025 in the City Hall

Council Chambers.

MEETING DISCLOSURES

The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City

is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other

provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must

be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge,

which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in

court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice,

or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge

may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television

(Comcast cable channel 15), or the livestream on the City’s YouTube channel or Facebook page.

Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be

disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing

Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken

should be considered actions of only the identified policy body.

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA);

Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement

Authority (BNPEA); Public Facilities Financing Corporation (PFFC)

Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council

Chambers.

A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours

prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by

contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at

the public information desk at any City of Santa Clara public library.

a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no

speaker card is submitted, the Minutes will reflect "Public Speaker."

In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara

will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or

activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of

Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for

qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate

equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to

policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs,

services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the

City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an

alternative format copy of the agenda or other written materials.

Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of

policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa

Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before

the scheduled event.