City of Santa Clara

Meeting Agenda

City Council and Authorities Concurrent

Wednesday, December 17, 2025

5:30 PM

Hybrid Meeting

City Hall Council

Chambers/Virtual

1500 Warburton Avenue

Santa Clara, CA 95050

The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and

continues to have methods for the public to participate remotely).

• Via Zoom:

o https://santaclaraca.zoom.us/j/99706759306

Meeting ID: 997-0675-9306

o Phone 1(669) 900-6833

How to Submit Written Public Comment Before City Council Meeting:

1. Use the eComment tab located on the City Council Agenda page

https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate

application used by City Council and staff, and become part of the public record. eComment

closes 15 minutes before the start of a meeting.

2. By email to clerk@santaclaraca.gov by 12 p.m. the day of the meeting. Those emails will be

forwarded to the Council and will be uploaded to the City Council Agenda as supplemental

meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting

will form part of the meeting record. Please identify the Agenda Item Number in the subject line of

your email. NOTE: Please note eComments and Emails received as public comment will not be

read aloud during the meeting.

Agendas, Staff Reports and some associated documents for City Council items may be viewed

on the Internet at https://santaclara.legistar.com/Calendar.aspx

All public records relating to an open session item on this agenda, which are not exempt from

disclosure pursuant to the California Public Records Act, that are distributed to a majority of the

legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara

City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public

records are distributed or made available to the legislative body. Any draft contracts, ordinances

and resolutions posted on the Internet site or distributed in advance of the Council meeting may

not be the final documents approved by the City Council. For the final document, you may contact

the Office of the City Clerk at (408) 615-2220 or Clerk@santaclaraca.gov.

NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code

§54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Mayor calls for a

Special Meeting of the City Council of the City of Santa Clara, to commence and convene on

December 17, 2025, 2025, at 5:30 pm to be held virtually and in the City Hall Council Chambers

located in the East Wing of City Hall at 1500 Warburton Avenue, Santa Clara, California, to

consider the following matter(s) and to potentially take action with respect to them.

Closed Session - 5:30 PM | Special Meeting - 6:30 PM

5:30 PM CLOSED SESSION

Call to Order in the Council Chambers

Confirmation of Quorum

25-1739

Conference with Labor Negotiators (CC)

Pursuant to Gov. Code § 54957.6

City representatives: Jovan D. Grogan, Aracely Azevedo, Marco

Mercado, Ashley Lancaster, Allyson Hauck, and Glen Googins

Employee Organization(s):

Engineers of the City of Santa Clara (Unit #4)

Public Comment

The public may provide comments regarding the Closed Session item(s) just prior to the Council beginning the

Closed Session. Closed Sessions are not open to the public.

Convene to Closed Session (Sparacino Conference Room)

6:30 PM SPECIAL CITY COUNCIL MEETING

Call to Order in the Council Chambers

Pledge of Allegiance and Statement of Values

Roll Call

REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS

CONSENT CALENDAR

25-1737

Authorize the City Manager to execute the 2025-2029

Memorandum of Understanding Between the City of Santa

Clara and the Engineers of the City of Santa Clara (Unit 4), that

incorporates the terms of the Parties’ Mediation Joint

Recommendation on terms for a successor Memorandum of

Understanding, and Adoption of a Resolution to Update the

Classified Salary Plan for Classifications represented by Unit 4.

Recommendation:

1. Authorize the City Manager to execute the 2025-

2029 Memorandum of Understanding Between the

City of Santa Clara and the Engineers of the City

of Santa Clara (Unit 4), that incorporates the terms

of the Parties’ Mediation Joint Recommendation

on terms for

Understanding, and Adoption of a Resolution to

Update the Classified Salary Plan for

Classifications represented by Unit 4; and

successor Memorandum of

2. Adoption of a Resolution to approve the revised

salary plan for various classified positions to

satisfy the requirements of California Code of

Regulations Section 570.5.

PUBLIC HEARING/GENERAL BUSINESS

3.A

25-1510

Actions on Award of Public Works Contract for the Central Park

New Entrance, Access, and Parking Improvements Project to

Guerra Construction Group, Inc.; Amendment No. 3 to the

Agreement with NUVIS Landscape Architecture, Inc. for Design

Professional Services for the Central Park New Entrance,

Access, and Parking Improvements Project; and Related Budget

Amendments

Recommendation:

1. Determine that the proposed actions are exempt

from CEQA pursuant to Section 15301 (Existing

Facilities) of Title 14 of California Code of

Regulations;

2. Award the Public Works Contract for the Central

Park New Entrance, Access, and Parking

Improvements Project to the lowest responsive

and responsible bidder, Guerra Construction

Group, Inc., in the amount of $5,663,997 and

authorize the City Manager to execute any and all

documents associated with and necessary for the

award, completion, and acceptance of this Project,

in final forms approved by the City Attorney;

3. Authorize the City Manager to execute change

orders up to approximately 15 percent of the

original contract price, or $849,600, for a total

not-to-exceed amount of $6,513,597;

4. Approve and Authorize the City Manager to

execute Amendment No. 3 to the Agreement with

NUVIS Landscape Architecture, Inc. for the Central

Park New Entrance, Access, and Parking

Improvements Project to increase the

not-to-exceed amount by $62,945, for a revised

not-to-exceed amount of $639,672, including

authorization to make minor additional

amendments, if needed (e.g., time extensions), if

necessary to implement the project, all in final

forms approved by the City Attorney;

5. Approve the following FY 2025/26 budget

amendments for the funding of the project:

a) In the Electric Operating Grant Trust Fund,

establish a transfer to the Parks and

Recreation Capital Fund and reduce the

Electric Department budget by $335,000

(majority affirmative Council votes

required); and

b) In the Parks and Recreation Capital Fund,

recognize a transfer from the Electric

Operating Grant Trust Fund in the amount of

3.B

25-1729

Action on FY 2024/25 Budget Year-End Report and Approval of

9, 2025)

Recommendation:

1. Note and file the FY 2024/25 Budget Year-End

Report.

2. Approve the FY 2024/25 Budget Amendments to

address necessary budget ratifications totaling

$2,948,287 in four funds as set forth in Attachment

1 of this report (five affirmative Council votes

required for revenue actions and the use of unused

balances as noted for each item in Attachment 1).

3. Approve the FY 2025/26 Budget Amendments, as

set forth in Attachment 2. This includes actions in

the General Fund to distribute excess funding from

the close-out of FY 2024/25, as detailed below

(five affirmative Council votes required to

appropriate additional revenue and for the use of

unused balances):

a. Increase the transfer to the Public Buildings

Capital Fund for a new Civic Center Campus

Future Needs/Relocation project in the amount

of $20,350,000, offset by an increase to the

Beginning Fund Balance;

b. Increase the Capital Projects Reserve in the

amount of $13,000,000, offset by an increase

to the Beginning Fund Balance;

c. Increase the Pension Stabilization Reserve in

the amount of $4,599,593, offset by an

increase to the Beginning Fund Balance;

d. Increase the Budget Stabilization Reserve in

the amount of $1,305,540, offset by an

increase to the Beginning Fund Balance and

transfers from other funds;

e. Increase the transfer to the General

Government Capital Fund by $1,000,000 for a

new Measure I Furniture, Fixtures and

Equipment project, offset by an increase to the

Beginning Fund Balance;

f. Increase the transfer to the Public Buildings

Capital fund by $350,000 for the

Commerce/Peddler’s Maintenance project,

offset by an increase to the Beginning Fund

Balance;

g. Increase the transfer to the Vehicle

Replacement Fund in the amount of $274,000

to cover Fire Department vehicle costs, offset

by an increase to the Beginning Fund Balance;

h. Eliminate the transfer from the Electric Utility

Fund in the amount of $205,262 that was

budgeted to partially offset the cost of a Deputy

City Attorney position as this cost was factored

into the Cost Allocation Plan, offset by an

increase to the Beginning Fund Balance;

i. Increase the City Manager’s Office budget by

$300,000 to carry over unspent funds for the

Climate Action Plan dashboard and

organizational reviews, offset by an increase to

the Beginning Fund Balance;

j. Increase the Non-Departmental budget by

$108,729 to carry over unspent community

grant funds from the Forty Niners SC Stadium

Company and for employee recognition, offset

by an increase to the Beginning Fund Balance;

k. Increase the transfer to the Parks and

Recreation Capital Fund by $33,820 for the

Youth Sports Park Improvements project to true

up the Youth Sports Park facility rental revenue

received in FY 2024/25, offset by an increase

to the Beginning Fund Balance;

l. Increase the transfer to the Streets and

Highways Capital Fund by $12,407 for the Tree

Replacement Project to allocate planning

zoning fees received in FY 2024/25, offset by

an increase to Beginning Fund Balance;

m. Establish a transfer to the Fire Operating Grant

Trust Fund in the amount of $193,388 as a

reconciling adjustment for the Staffing for

Adequate Fire and Emergency Response

(SAFER) grant, offset by an increase to the

Beginning Fund Balance;

n. Establish a transfer to the Police Operating

Grant Trust Fund in the amount of $5,910 to

cover expenses that were ineligible for grant

reimbursement, offset by an increase to the

Beginning Fund Balance;

o. Increase the Human Resources Department

budget by $5,348 to appropriate Flexible

Spending Account forfeiture funds received in

FY 2024/25 to wellness activities, offset by an

increase to the Beginning Fund Balance;

p. Increase the transfer from the Fire Department

Capital Fund in the amount of $18,764 to return

capital project savings and increase the

Capital Projects Reserve by $18,764;

q. Increase the transfer from the General

Government Capital Fund in the amount of

$9,540 to return capital project savings from

the Downtown Master Plan Implementation

project and increase the Land Sale Reserve by

$9,540;

r. Increase the transfer from the General

Government Capital Fund in the amount of

$444 to return capital project savings and

increase the Capital Projects Reserve by

$444;

s. Increase the Rents revenue estimate by

$428,400 and establish a transfer to the

Convention Center Enterprise Fund in the

amount of $428,400 to reflect a technical

change in the accounting for the ballroom lease

rent from the Hyatt;

t. Recognize Beginning Fund Balance -

Restricted for Prepayments in the amount of

$19,278 and increase the Public Works

Department appropriation for remaining

developer deposits for third party plan review

and inspections;

u. Increase the transfer from the Public Works

Capital Projects Management Fund in the

amount of $201,743 to return FY 2024/25

savings;

v. Recognize a transfer from the Other City

Departments Operating Grant Trust Fund in the

amount of $359,768 to recognize FEMA

reimbursements for Covid-related expenses;

and

w. Increase the Unrestricted Ending Fund Balance

by $141,402 to set aside funds to address

funding needs that arise during FY 2025/26.

ADJOURNMENT

The next regular scheduled meeting is on Tuesday, January 13, 2026 in the City Hall

Council Chambers.

MEETING DISCLOSURES

The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City

is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other

provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must

be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge,

which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in

court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice,

or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge

may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television

(Comcast cable channel 15), or the livestream on the City’s YouTube channel or Facebook page.

Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be

disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing

Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken

should be considered actions of only the identified policy body.

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA);

Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement

Authority (BNPEA); Public Facilities Financing Corporation (PFFC)

Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council

Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours

prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by

contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at

the public information desk at any City of Santa Clara public library.

a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no

speaker card is submitted, the Minutes will reflect "Public Speaker."

In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara

will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or

activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of

Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for

qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate

equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to

policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs,

services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the

City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an

alternative format copy of the agenda or other written materials.

Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of

policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa

Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before

the scheduled event.