REPORT TO COUNCIL
SUBJECT
Title
Action on an Agreement with KSB, Inc. and on Amendment No.1 to the Agreement with Koffler Electrical Mechanical Apparatus Repair, Inc. for Motor and Pump Maintenance and Repair for Silicon Valley Power
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The City of Santa Clara's Electric Department, Silicon Valley Power (SVP), operates two power plants: the Donald Von Raesfeld (DVR) Power Plant and the Gianera Generating Station (Gianera). These plants have a variety of pumps and motors from various manufacturers that are critical in SVP's operations. To ensure optimal operations of the equipment, SVP engages multiple contractors to perform essential services including inspection, repair, and maintenance. Given the diverse range of motors and pumps, contractors must possess expertise across different pump and motor types and having multiple contractors in place improves availability in an emergency.
DISCUSSION
Pursuant to City Code Section 2.105.140(c), a formal Request for Proposals (RFP) was conducted, with the award recommendation based on "best value."
The RFP for Motor and Pump Maintenance and Repair Services was published on the City's e-procurement system. Two proposals were received from the following firms:
* KSB, Inc. (KSB)
* Koffler Electrical Mechanical Apparatus Repair, Inc. (Koffler)
The proposals were independently evaluated by a three-member evaluation panel against the criteria and weights published in the RFP, including experience, technical capability, and cost. The evaluation panel determined both proposals met the requirements of the RFP. Therefore, staff recommends the following actions with both firms, as detailed in this Report to Council.
Agreement for Services with KSB
Staff is recommending entering into a master agreement for services with KSB for a five-year term, to provide as-needed support for upcoming pump and motor repair services, ...
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