REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Informational Report on Stadium Authority and Stadium Manager Meetings for the Period of October 1 to December 31, 2023
Report
BOARD PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
On August 24, 2017, the Stadium Authority approved the Harvey Rose Audit titled "Comprehensive Audit of Stadium". Audit recommendation 1.Q states that "the Stadium Authority Board should direct the Executive Director to require that all meetings, including the date and purpose of the meetings, between Stadium Authority and Stadium Manager staff be documented and reported quarterly or annually to the Stadium Authority Board." Staff has implemented this audit recommendation on a quarterly basis.
At the August 25, 2020 meeting, the Stadium Authority Board provided additional direction to staff to prepare minutes for all future Stadium Authority and Stadium Manager staff meetings.
DISCUSSION
In accordance with the Board approved audit recommendation, meetings between Stadium Authority and Stadium Manager staff for the period of October 1 to December 31, 2023 are listed below. The attendees and topics discussed at these meetings are included in this report as Attachment 1.
Date
Meeting Purpose
10/4/2023
Weekly Accounting Status Meeting (via Teams)
10/18/2023
Financial Management System Managed Services Status Meeting (via Zoom)
10/18/2023
Weekly Accounting Status Meeting (via Teams)
10/19/2023
FIFA World Cup Documents Meeting (via Zoom)
10/25/2023
Weekly Accounting Status Meeting (via Teams)
10/31/2023
Levi's Stadium Security & Neighborhood Impacts SOQ Evaluation (hybrid)
11/1/2023
FIFA Site Visit Meeting (in person)
11/1/2023
Weekly Accounting Status Meeting (via Teams)
11/1/2023
Outstanding Stadium and Event Issues Meeting (in person)
11/3/2023
Bi-Weekly Stadium CapEx Permit Meeting (via Zoom)
11/15/2023
Weekly Accounting Status Meeting (via Teams)
11/15/2023
Outstanding Arbitration Disputes Meeting (in person)
11/17/20...
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