REPORT TO COUNCIL
SUBJECT
Title
Action on City Bills and Claims Report for the period January 6, 2024 - February 2, 2024
Report
COUNCIL PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
Disbursements made by the City of Santa Clara (City) are based on invoices submitted for payment. Prior to payment, staff reviews all disbursement documents to ensure they are reflective of the goods or services provided. Invoices are usually paid within 30 days of receipt of an accurate invoice. As a final step, the City Auditor, or designee, verifies all documents before the City issues payment. Payments are issued through accounts payable checks and wire transfers. It's important to note that items that pertain to the Stadium Authority are billed to the Stadium Manager (ManCo) to pay on behalf of the Stadium Authority for Non-NFL events and the 49ers for NFL events.
The Bills and Claims Report, as required by the City Charter, represents the cash disbursements required for operations of the City during the period. The report reflects the payment date, invoice number, description of the payment, funding source, and payment amount for all invoices. The budget control is set by the City Council through the budget adoption process. The attached report is sorted by SVP expenses first, followed by the rest of the City funds.
DISCUSSION
Significant expenditures in this period include:
* Payment to Northern California Power Agency in the amount of $20,444,922 for January 2024 all resources bill.
* Payment to City of San Jose in the amount of $11,439,286 for San Jose-Santa Clara Regional Wastewater Facility (RWF) for third quarter 2023/24 O&M billing and for cost share for pavement resurfacing of Winchester and Steven Creek Boulevard.
* Payment to PARS/GASB45 in the amount of $9,815,973 for FY23/24 pre-funding Post -Employment Benefits and January 2024 monthly contribution.
* Payment to California Environmental Protection Agency in the amount of $7,500,000 for ...
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