REPORT TO GOVERNANCE AND ETHICS COMMITTEE
SUBJECT
Title
Review and Action on Council Policy 020 ("Proclamations, Commendations and Certificates of Recognition") and Council Policy 009 ("City Representation at Meetings, Ceremonies, and Events")
Report
BACKGROUND
At the March 4, 2024 Governance and Ethics Committee meeting, staff presented information and background on Council Policy 020 ("Proclamations, Commendations and Certificates of Recognition") (Attachment 1) and Council Policy 009 ("City Representation at Meetings, Ceremonies, and Events") (Attachment 2) for Committee review and discussion.
As background, Council Policy 020 ("Proclamations, Commendations and Certificates of Recognition") provides guidelines to identify the authority, criteria, and procedure for the recognition of individuals, groups, organizations, businesses, special periods of observance, or special occasions through the issuance of proclamations, commendations, or certificates of recognition. Council Policy 009 ("City Representation at Meetings, Ceremonies & Events") addresses how invitations and requests for Mayor and/or Council representation at meetings, ceremonies, or special events are processed.
As part of the March 4 update, staff provided the Committee a benchmark and summary of policies and procedures for ceremonial recognition and speaking at events in place for neighboring cities. The Committee members had a policy discussion on the current processes for the issuance of ceremonial recognition items. In addition, the Committee discussed public speaking opportunities for the Mayor and City Councilmembers at public events. The Committee provided recommendations to amend both policies for consideration. At this June 3, 2024 Governance and Ethics Committee meeting, staff presents an approach for discussion and consideration based on the feedback received by the Committee.
DISCUSSION
During the March 4, 2024 Governance and Ethics Committee, the Committee members brought fo...
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