REPORT TO COUNCIL
SUBJECT
Title
Action on Recommendation from Governance and Ethics Committee to Amend Council Policy 020 ("Proclamations, Commendations and Certificates of Recognition") to update the definitions and process for issuing proclamations, commendations and certificates of recognition.
Report
BACKGROUND
Council Policy 020 ("Proclamations, Commendations and Certificates of Recognition") (Attachment 1) provides guidelines to identify the authority, criteria, and procedure for the recognition of individuals, groups, organizations, businesses, special periods of observance, or special occasions through the issuance of proclamations, commendations, or certificates of recognition.
At the March 4, 2024 Governance and Ethics Committee meeting, staff presented information and background on Council Policy 020 ("Proclamations, Commendations and Certificates of Recognition") for review and discussion as requested by the Committee. Staff provided a benchmark and summary of policies and procedures for ceremonial recognition in place for neighboring cities as part of the report to Council (Attachment 2). Overall, the benchmark of other cities identified the Mayor as designated to authorize proclamations and City Councilmembers were able to make their requests to the Mayor. For example, the City of San Jos? includes signatures of all City Councilmembers for commendations. For proclamations, only the Mayor's signature is required, however there are instances when all City Councilmembers sign proclamations.
At the June 3, 2024 Governance and Ethics Committee meeting, staff returned with proposed revisions to Council Policy 020 based on Committee input from the March meeting. After a discussion on the options presented, the Committee approved the staff's recommendation for amendments for Council Policy 020 and directed staff to forward to the City Council for consideration.
In addition, the Committee directed staff to return to a future Committee meeting to con...
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