REPORT TO COUNCIL
SUBJECT
Title
Action on a Purchase Order with Municipal Maintenance Equipment, Inc. for the Purchase of a Street Sweeper for the Department of Public Works
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The Department of Public Works (DPW) maintains approximately 760 fleet assets citywide with an original acquisition value of approximately $45,000,000. In addition, DPW is responsible for purchasing fleet replacements and additions that have been approved by the City Council to support mission-critical operations performed by various City departments. DPW procures vehicles and equipment through either cooperative purchase agreements established by another public agency (pursuant to Santa Clara City Code Section 2.105.270) or by conducting its own competitive solicitation utilizing vehicle and equipment specifications developed with the relevant City departments (pursuant to Santa Clara City Code Section 2.105.140).
Section 2.105.300(a) of the Santa Clara City Code authorizes the City Manager to execute purchase orders and agreements on behalf of the City in amounts up to and including $250,000. Purchases of vehicles and equipment from a single vendor over $250,000 require approval by the City Council.
DISCUSSION
Funds to purchase new and replacement fleet assets are appropriated in the FY 2024/25 Operating Budget. DPW has confirmed the need to acquire a new street sweeper to replace an older unit. DPW has determined that a public agency purchase pursuant to Santa Clara City Code 2.105.270 will result in the best value for the City. A street sweeper is available for purchase through a purchase order with Municipal Maintenance Equipment, Inc., procured through a Sourcewell cooperative purchase agreement. Because the purchase exceeds the City Manager's signature threshold of $250,000, City Council approval is required to secure this purchase.
* Municipal Maintenance Equipment, Inc: est...
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