REPORT TO COUNCIL
SUBJECT
Title
Action on Authorizing the City Manager to Negotiate and Execute Amendment(s) to the Agreement with Rosendin Electric, Inc. for As-Needed Specialized Electrical Maintenance and Repair Services for Silicon Valley Power
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The City of Santa Clara's Electric Utility, Silicon Valley Power (SVP), operates and maintains two power generation plants, Donald Von Raesfeld Power Plant (DVR) and Gianera, along with multiple substations and other facilities that support electric transmission, distribution, and generation. To ensure the reliability and efficiency of these critical electrical systems, which are vital to ensuring the delivery of electricity to its customers, SVP uses contractors for specialized electrical maintenance and repair services for complex electrical systems, including control systems, power circuits, relays, instrumentation, and other critical electrical equipment at these facilities. Additionally, general electrical services are needed for administrative facilities to support daily operations and staff workspaces.
DISCUSSION
Pursuant to City Code Section 2.105.140(c), a formal Request for Proposals (RFP) was conducted, with the award recommendation based on "best value."
On August 4, 2023, the RFP for Specialized Electrical Maintenance and Repair Services was published on the City's e-procurement system. In addition, the City reached out directly to companies in the industry to inform them of the RFP. A total of 45 companies viewed the RFP and two companies responded by the September 14, 2023, deadline. Rosendin Electric, Inc. (Rosendin Electric) submitted a responsive proposal, while another company submitted a no-bid response indicating prior commitment that prevented them from preparing a proposal.
The evaluation panel reviewed the sole proposal and recommended entering into a master agreement with Rosendin ...
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