REPORT TO COUNCIL
SUBJECT
Title
Action on City Bills and Claims Report for the period December 7, 2024 - January 10, 2025
Report
COUNCIL PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
Disbursements made by the City of Santa Clara (City) are based on invoices submitted for payment. Prior to payment, staff reviews all disbursement documents to ensure they are reflective of the goods or services provided. Invoices are usually paid within 30 days of receipt of an accurate invoice. As a final step, the City Auditor, or designee, verifies all documents before the City issues payment. Payments are issued through accounts payable checks and wire transfers. It is important to note that items that pertain to the Stadium Authority are billed to the Stadium Manager (ManCo) to pay on behalf of the Stadium Authority for Non-NFL events and the 49ers for NFL events.
The Bills and Claims Report, as required by the City Charter, represents the cash disbursements required for operations of the City during the period. The report reflects the payment date, invoice number, description of the payment, funding source, and payment amount for all invoices. The budget control is set by the City Council through the budget adoption process. The attached report is sorted by Silicon Valley Power (SVP) expenses first, followed by the rest of the City funds.
DISCUSSION
Significant expenditures in this period include:
* Payment to Northern California Power Agency in the amount of $19,704,799 for December 2024 all resources bill.
* Payment to Motorola Solutions Inc., in the amount of $5,610,526 for new public safety communication system radios and subscription fees.
* Payment to Santa Clara Valley Water District in the amount of $5,303,984 for September and October 2024 pump tax (a groundwater charge that is used to pay for the protection and augmentation of water supplies in the basin) and November 2024 treated water purchase.
* Payment to Tri-dam Authority/Project in the ...
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