REPORT TO COUNCIL
SUBJECT
Title
Action on Authorization to Increase the Not-To-Exceed Amount by an additional $627,430 for the Purchase Order with Vintage Contractors, Inc. for As-Needed Recreational Court Repair Services to a Revised Not-To-Exceed Amount of $858,885
Report
BACKGROUND
The City of Santa Clara (City) owns and maintains over 50 parks encompassing approximately 312 acres of parkland. Recreational amenities within the City’s park system include 26 tennis courts, seven pickleball courts, one volleyball court, and 21 basketball courts. These courts are open to the public at no charge and are among the most heavily used amenities in the park system, serving drop-in play, youth and adult programs, and organized community use.
As the owner of these facilities, the City is responsible for maintaining them in a safe, clean, and usable condition for public use. Outdoor recreational courts typically consist of asphalt or concrete surfaces with an acrylic coating system that naturally deteriorates predictably over time due to weather exposure and regular use. Surface coatings wear thin and lose slip resistance; substrate movement produces cracking that widens over time; and low areas develop where standing water collects. Left unaddressed, these conditions progress from cosmetic to hazardous, creating trip-and-fall and turned-ankle risks, and ultimately require full reconstruction at substantially greater cost than periodic resurfacing.
Court resurfacing and repair services require contractors with appropriate licensing, demonstrated experience, and specialized equipment used to clean and scrape hardscape surfaces; level surfaces; repair, fill, and seal cracks; and apply acrylic resurfacing systems, slipsheet overlays, and court striping. While the City’s Parks and Recreation Department (PRD) performs routine court maintenance – including debris removal, minor cleaning, and minor patching - the resurfacing and repair services require specialized contract...
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