REPORT TO COUNCIL
SUBJECT
Title
Action on an Agreement with ACE Parking III, LLC for As-Needed Event Parking Services at the Santa Clara Convention Center Complex
Report
BACKGROUND
The Department of Public Works Facilities Services Division manages parking-related operational support for events at the Santa Clara Convention Center through Maintenance District 183 - Santa Clara Convention Center Complex. The complex includes surface parking lots serving the Santa Clara Convention Center, Hyatt Regency Santa Clara, and TechMart Office Building, as well as a three-story parking garage, for a total capacity of approximately 2,000 parking spaces. When designated by the City, approximately 1,800 additional spaces may be available at the Tasman Parking Garage for overflow parking.
The Convention Center hosts conventions, trade shows, meetings, weddings, and other public and private events. In 2026, the Convention Center hosted approximately 450 events with a total of approximately 500,000 attendees. Event volume, attendance, parking demand, and operational requirements vary by event type and from year to year.
The City’s current agreement for event parking services expires on October 30, 2026. A new agreement is needed to maintain uninterrupted parking operations for Convention Center events.
DISCUSSION
Pursuant to City Code Section 2.105.140(c), a formal Request for Proposals (RFP) was conducted, with the award recommendation based on “best value.”
In July 2026, the City issued an RFP seeking qualified firms to provide as-needed parking control and event parking operations services for the Santa Clara Convention Center complex. The RFP was posted on the City’s e-procurement system. The City received eight proposals from the following firms:
ACE Parking III, LLC
Douglas Parking LLC
OVG Parking LLC
LAZ Parking California, LLC
Parking Company of Americas/CA
Parking Nexus Inc.
Premium Parking Service, LLC
Impark
The proposals were independently evaluated by a t...
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