REPORT TO SENIOR ADVISORY COMMISSION
SUBJECT
Title
Review and Discuss Senior Advisory Commission Resolution No. 5195 - Meeting Days and Times
Report
COUNCIL PILLAR
Enhance Community Engagement and Transparency
Enhance Community Sports, Recreational and Arts Assets
BACKGROUND
On May 12, 1987, Resolution No. 5195 (Attachment 1) was adopted by the City Council indicating the times and days for each Board or Commission of the City to hold regular meetings, as authorized in City Code Section 2-120.110 (Attachment 2). Section 1 of Resolution No. 5195 states that each Board or Commission shall hold regular meetings at the times and on the days indicated, except when such day falls on a City holiday. Pursuant to Resolution No. 5195, the Senior Advisory Commission shall meet on the fourth Monday of each month at 10:00 a.m. Section 2 of Resolution No. 5195 states that meeting times and days are set by resolution pursuant to Section 2-91.1 of “The Charter of the City of Santa Clara, California”, and are subject to amendment from time to time by resolution of the City Council.
DISCUSSION
At the February 26, 2024 meeting, Senior Advisory Commissioner Sterling requested the Senior Advisory Commission review the meeting days and times, taking into consideration schedules of Commissioners who work during the day. At the March 25, 2024 Senior Advisory Commission meeting, the Commission will review the current meeting day and time and determine if the regular meeting day and time allows the Commission to successfully meet the City’s Charter for current and future Commissioners. If the Commission determines that the current meeting day and time allows the work of the Commission to be successful, then no further discussion is needed.
However, the Commission may take action to recommend a change to the meeting dates and times. Should the Commission wish to change to the meeting day and time, then the Commission should identify a rationale for the meeting change. This rationale should take into consideration current and future Commissioners. Should a change be desired, the Commission should direct staff to prepare a resolution to change the schedule for approval by the City Council.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
PUBLIC CONTACT
Public contact was made by posting the Senior Advisory Commission’s agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov>.
RECOMMENDATION
Recommendation
Staff has no recommendations.
Staff
Prepared by: Jennifer Herb, Recreation Supervisor
Reviewed by: Kimberly Castro, Recreation Manager
Approved by: Cynthia Bojorquez, Assistant City Manager/Acting Director Parks & Recreation
ATTACHMENTS
1. Resolution No. 5195
2. Santa Clara City Code Section 2-120.110