REPORT TO GOVERNANCE AND ETHICS COMMITTEE
SUBJECT
Title
Action on the 2024 Governance and Ethics Committee Workplan
Report
BACKGROUND
The Governance and Ethics Committee (Committee) was established by City Council action on February 5, 2019 and focuses on the refinement or establishment of policies and procedures regarding City Council operations, general good government practices, and implementation of the City’s Code of Ethics & Values program. The Committee is also responsible for reviewing requests for City facility naming and honorary recognitions.
DISCUSSION
On an annual basis, the Committee establishes a workplan for the Committee to prioritize for the calendar year. To prepare and plan for the Committee workload, staff has developed a proposed Governance and Ethics Committee workplan (Attachment 1) for the 2024 calendar year. At the March 4, 2024 Committee meeting, the Committee shall discuss the workplan and bring forth any additional amendments or recommendations for the annual workplan.
Additional items may be brought forward as needed by the Committee. This Committee also reviews naming recommendations for City facilities/buildings. In addition, the Committee reviews and updates the City Council Policies, for routine updates as needed, which staff will bring forward as appropriate.
The following schedule includes proposed items for the 2024 Governance and Ethics Committee workplan:
|
Committee Meeting Date |
Agenda Items |
|
March 4, 2024 |
1. Review of SCSC Chapter 2.155 (“Regulation of Lobbying Activities”) and SCSC Chapter 2.160 (“Calendars of Certain City Officials”) (Referred from June 7, 2021 meeting) 2. Review Email Retention Policy 3. Review Council Policy 020 (“Proclamations, Commendations and Certificates of Recognition”) (Deferred from June 5, 2023) and Council Policy 009 (“City Representation at Meetings, Ceremonies, and Special Events”) (Referred from 030 from December 12, 2023 Council meeting) 4. Discuss and approve 2024 Governance and Ethics Work Plan 5. Discussion regarding Start Times of City Council/Stadium Authority, Special and Closed Session Meetings |
|
June 3, 2024 |
1. Review Council Policy 049 (“Community Grant Policy”) 2. Review Meeting Management Protocols and Rosenberg Rules of Order (Continued item from December 4, 2023) 3. Review and consider moving public presentations to be heard at the end of the City Council meeting agenda (Referred from February 6, 2024 City Council meeting) |
|
September 16, 2024 |
1. To Be Determined |
|
December 2, 2024 |
1. Review Council Policy 043 “Official Travel by Elected Officials” |
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment
FISCAL IMPACT
There is no fiscal impact to the City other than staff time.
COORDINATION
This report was coordinated by the City Manager’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Approve the 2024 Governance and Ethics Committee Workplan with any additional amendments.
Staff
Reviewed by: Maria Le, Assistant to the City Manager, City Manager’s Office
Approved by: Jōvan D. Grogan, City Manager
ATTACHMENTS
1. 2024 Governance and Ethics Committee Workplan Draft