REPORT TO CITY COUNCIL
SUBJECT
Title
Action on Amendment No. 7 to the Agreement for Professional Services with Perkins + Will for the Tasman East Specific Plan
Report
BACKGROUND
In 2016, the City conducted a competitive Request for Proposals (RFP) for professional services to assist City staff with preparation of a Specific Plan and an associated Environmental Impact Report (EIR) for the Tasman East Focus Area. Through this process, Perkins + Will was selected and awarded an agreement with a completion date of September 30, 2017 (Attachment 2).
The City’s initial contract with Perkins + Will has been amended six times to address changes in the project scope and to allow for the continued delivery of services beyond the original agreement timeframe. The specific plan is being amended to allow for additional development capacity beyond what was approved in 2018, which requires an updated traffic analysis. The agreement was most recently amended in August 2025 so that Perkins + Will could assist the City in the completion of the final traffic report and extend the term of the agreement.
DISCUSSION
While a substantive portion of the scope of work for the amendment to Tasman East Specific Plan has been completed, the updated CEQA work is anticipated to take longer than the previously approved contract termination date of June 2026.
Staff is requesting that the City Council grant approval to the City Manager to amend the City’s contract with Perkins + Will to revise and extend the agreement’s termination date. The additional time will allow staff and Perkins + Will to proceed with the completion of the final traffic report for the Specific Plan amendment. Staff anticipates that some billing and close-out activities will extend beyond the completion of the Specific Plan amendment and thus is proposing the December 31, 2026 deadline.
ENVIRONMENTAL REVIEW
The Tasman East Specific Plan was analyzed under an EIR adopted and certified by the City Council on November 13, 2018. An addendum to the Environmental Impact Report that provided additional analysis related to the Calle del Sol paseo was prepared in conjunction with Amendment No. 3, which was adopted by the Council on November 17, 2020. A subsequent Environmental Impact Report (SEIR) that details the changes to the environment based on the expanded scope will be prepared in accordance with the scope of work proposed under this Amendment.
FISCAL IMPACT
Funding for the existing agreement with Perkins + Will for Tasman East Specific Plan is currently budgeted under the Community Development Department’s operating budget.
COORDINATION
This report has been coordinated with the Finance Department and the City Attorney’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Authorize the City Manager to execute Amendment No. 7 to the Agreement with Perkins + Will for professional services to prepare the Amendment to the Tasman East Specific Plan by extending the term of the agreement through December 31, 2026.
Staff
Reviewed by: Afshan Hamid, Director, Community Development Department
Approved by: Jovan Grogan, City Manager
ATTACHMENTS
1. Amendment No. 7 PW TESP
2. Perkins and Will Fully Executed Agreement for Tasman East 5-3-16
3. Fully Executed Agreement No. 1 - Perkins + Will Contract Amendment
4. Fully Executed Amendment No. 2 Perkins + Will Tasman East
5. Fully Executed Amendment No. 3 - TESP Perkins + Will
6. Fully Executed Amendment No. 4 and RTC 21-757
7. Fully Executed Amendment No. 5 TESP_SB2
8. Fully Executed Amendment No. 6 PW TESP