REPORT TO COUNCIL
SUBJECT
Title
Action on Award of Purchase Orders to Stryker Corporation for Emergency Medical Services Equipment and Related Services for the Fire Department
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
The Santa Clara Fire Department (Fire Department) responded to 11,086 calls for service in 2024, of which 79% were medically related. For calls involving patient medical care, emergency personnel utilize defibrillators to monitor cardiovascular function and automatic chest compression devices (ACCDs) to perform hands-free cardiopulmonary resuscitation (CPR). They also use gurneys and gurney-loading systems to safely transport patients into ambulances.
The Fire Department is part of the Santa Clara County Local Emergency Medical Services Agency (LEMSA) and regularly interfaces with County-contracted ambulance providers. Most Santa Clara County Emergency Medical Services (EMS) agencies, have standardized Stryker medical equipment, including, not limited to:
• Automatic chest compression devices (ACCDs) for more effective cardiopulmonary resuscitation
• Patient gurneys and gurney-loading systems to help prevent back injuries
• Automatic defibrillators for cardiac monitoring and telemetry
Additionally, Stryker automated external defibrillators (AEDs) are installed throughout the City for use in cardiac emergencies.
To maintain operational consistency and ensure interoperability with County EMS providers, the Fire Department has adopted Stryker equipment as the standard across all response apparatuses. Standardization allows for greater familiarity and competency among emergency personnel and ensures continuity of patient care throughout the EMS system. The Fire Department’s existing cache of Stryker equipment includes, ACCDs, patient gurneys and gurney loading systems, and automatic defibrillators.
DISCUSSION
To support EMS operations and maintain equipment standardization, staff recommends issuing Purchase Orders (POs) to Stryker for EMS equipment. In 2024, Stryker was awarded an agreement through a bid process conducted by Eagle County Health Service District in Colorado. The agreement is effective through November 8, 2029, if all option terms are exercised (Attachment 1). The City is leveraging the pricing, scope of services, and contract term of the Stryker agreement with Eagle County Health Service District. The City’s Purchase Order Terms and Conditions will apply to the purchases with Stryker.
Under Santa Clara City Code Section 2.105.270(d), the City may, without observing formal bidding requirements, “contract directly with a vendor at a price and on terms obtained through a competitive bidding process of another public agency, even if the City has not joined with the public agency in such competitive process of purchase.” The Purchasing Division Manager has reviewed the solicitation and determined that the process meets or exceeds the City’s competitive bidding standards.
Under the Eagle County agreement, Stryker offers discounts ranging from 8% to 40% off the current list prices. The Fire Department anticipates expenditures of approximately $544,596 during the initial term, which runs through November 8, 2027, and approximately $375,548 over two option years, for a total compensation of $920,144 through November 8, 2029.
ENVIRONMENTAL REVIEW
The adoption of an ordinance of general policy or procedure/purchase of supplies does not constitute a “project” within the meaning of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational policy making or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
The total aggregate not-to-exceed maximum compensation for the purchase orders is $920,144, including $544,596 for the initial term through November 8, 2027, and $375,548, for the options to extend the term through November 8, 2029, subject to budget appropriations.
Sufficient funding is available in the FY 2025/26 and FY 2026/27 Adopted Budget in the Fire Department for the initial term of the purchase order. Additional funding for the potential option period would need to be factored into future budgets and would be subject to the annual appropriation of funds.
COORDINATION
This report has been coordinated with the Finance Department and City Attorney’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Authorize the City Manager or designee to issue Purchase Orders to Stryker Corporation, under the Eagle County Health Service District contract, through November 8, 2029, for a total maximum amount not-to-exceed $920,144 for the purchase of emergency medical services equipment and supplies, subject to appropriation of funds and review and approval as to form by the City Attorney.
Staff
Reviewed by: Ruben Torres, Fire Chief
Approved by: Jovan Grogan, City Manager
Attachments
1. Eagle County Health Service District/Stryker Agreement and Bid Document