REPORT TO COUNCIL
SUBJECT
Title
Action on a Resolution for the Use of City Electric Forces at Various Locations
Report
BACKGROUND
Charter Section 1310 titled Contracts on Public Works states, in part, “that every contract involving an expenditure of more than one thousand dollars ($1,000) for the construction or improvement (excluding maintenance and repair) of public buildings, works, streets, drains, sewers, utilities, parks and playgrounds shall be let to the lowest responsible bidder.” The section further states that “the City Council may declare and determine that, in its opinion, the work in question may be performed better or more economically by the City with its own employees, and after the adoption of a resolution to this effect by at least four affirmative votes, it may proceed to have said work done in the manner stated, without further observance of the provisions of this section.”
DISCUSSION
Staff believes that the work described below is best and most efficiently performed with City Forces based upon the following factors: (1) the work is limited in size and scope; (2) the in-house work force has knowledge and training in operating and maintaining the electric system that can be leveraged to more economically perform this work; and (3) bidding out the work and contracting with a private entity would not likely result in a lower overall cost or time savings. Therefore, staff recommends that the City Council make a finding that City Forces can best perform the installation of the following electric facilities and approve the use of City Forces.
Estimate Number: 35348
Location: 3800 Bassett Street
Type of Service: Load Increase
Description of Work: Replace existing 3-phase 750kVA padmounted transformer with a new 3-phase 2500kVA padmounted transformer. Replace 1200A meter main with 3000A meter main.
Estimated Cost: $46,213.77
Appropriation: Electric Utility Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution, Salvage Plant
Estimate Number: 35573
Location: 737 Matthew Street
Type of Service: Temporary Power
Description of Work: Install new group-operated switch on existing pole 57E16. Pull 3-/0 AL from new switch at pole 57E16 to V-737 to MH-1737 to new 12kV 600A meter service.
Estimated Cost: $37,246.49
Appropriation: Electric Utility Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 35660
Location: Reed Street at Grant Street
Type of Service: Reliability
Description of Work: Replace 3 wood poles, hardware and guying. Rearrange 2 other poles and overhead circuits to provide clearance for improvements at future City Soccer Park.
Estimated Cost: $35,975.71
Appropriation: Electric Utility Fund (591) Project 2006 - Distribution Capital Maintenance and Betterments
Source of Revenue: Salvage Plant, Customer Service Charges
Estimate Number: 35700
Location: west side of Grant Street south of Reed Street
Type of Service: Reliability
Description of Work: Install 800’ underground 12kV cable and splices. Remove 6 poles and all hardware, remove 2000’ 12kV conductors.
Estimated Cost: $50,939.39
Appropriation: Electric Utility Fund (591) Project 2006 - Distribution Capital Maintenance and Betterments
Source of Revenue: Salvage Plant, Customer Service Charges
Estimate Number: 35206
Location: Agate Drive at Calabazas Creek
Type of Service: Reliability
Description of Work: Replace 3 wood poles and framing. Install 2 12kV air switches. Install 3 new downguys, transfer overhead facilities at 6 locations. Job requires CalTrain permit, training and flagging.
Estimated Cost: $69,738.21
Appropriation: Electric Utility Fund (591) Project 2421 - Relocation of Electric Crossings for CalTrain
Source of Revenue: Salvage Plant, Customer Service Charges
Estimate Number: 35217
Location: 3045 Stender Way
Type of Service: New Business
Description of Work: Install 6 high voltage switches, 4500’ underground high voltage calbe, 84 connectors and 72 splices in 22 manholes and vaults. Install metering for 4-12kV services.
Estimated Cost: $525,953.88
Appropriation: Electric Utility Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution, Salvage Plant
Estimate Number: 35767
Location: Scott Boulevard at Montgomery Drive
Type of Service: Street Lights
Description of Work: Remove streetlight and replace conductor between adjacent streetlight and SLPB
Estimated Cost: $2,428.81
Appropriation: Street Lighting Fund (534) Project 2872 - New Development Street Lighting
Source of Revenue: Salvage Plant, Customer Service Charges
ENVIRONMENTAL REVIEW
The actions being considered are exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15302(c) (Class 2 - Replacement or Reconstruction) because they involve the replacement or reconstruction of existing utility systems and/or facilities involving negligible expansion of capacity, and 15303(d) (Class 3 - New Construction or Conversion of Small Structures), because they involve the construction of new electric utility extensions.
FISCAL IMPACT
The funds to support the staff time and related construction materials for the work detailed in this report, totaling $768,496.26, are included in the Adopted Fiscal Year 2018/19 Capital Improvement Program Budget, as indicated by each project appropriation.
COORDINATION
This report has been coordinated with the Finance Department and City Attorney’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Adopt a Resolution approving the use of City Electric Forces for the installation of facilities at 3800 Bassett Street, 737 Matthew Street, Reed Street at Grant Street, west side of Grant Street south of Reed Street, Agate Drive at Calabazas Creek, 3045 Stender Way, and Scott Boulevard at Montgomery Drive.
Staff
Reviewed by: Manuel Pineda, Assistant City Manager/Interim Chief Electric Utility Officer
Approved by: Deanna J. Santana, City Manager
ATTACHMENTS
1. Use of City Electric Forces Resolution