REPORT TO COUNCIL
SUBJECT
Title
Action on a Resolution Authorizing the Use of City Electric Forces at Various Locations
Report
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
Charter Section 1310 titled Contracts on Public Works states, in part, “that every contract involving an expenditure of more than one thousand dollars ($1,000) for the construction or improvement (excluding maintenance and repair) of public buildings, works, streets, drains, sewers, utilities, parks and playgrounds shall be let to the lowest responsible bidder.” The section further states that “the City Council may declare and determine that, in its opinion, the work in question may be performed better or more economically by the City with its own employees, and after the adoption of a resolution to this effect by at least four affirmative votes, it may proceed to have said work done in the manner stated, without further observance of the provisions of this section.”
DISCUSSION
Staff believes that the work described below is best and most efficiently performed with City forces based upon the following factors: (1) the work is limited in size and scope; (2) City forces have knowledge and training in operating and maintaining the electric system that can be leveraged to more economically perform this work; and (3) bidding out the work and contracting with a private entity would not likely result in a lower overall cost or time savings. Therefore, staff recommends that the City Council make a finding that City forces can better perform the installation of the following electric facilities and approve the use of City forces.
Estimate Number: 36477
Location: 630 Laurelwood Road
Type of Service: New Business
Description of Work: 25 kVA transformer, 2-100a cut-outs, 2-5a fuses, 1-200a meter.
Estimated Cost: $2,365
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 37248
Location: 2499 El Camino Real
Type of Service: New Business
Description of Work: Install (1) 500 kVA padmount transformer, approximately 150' of 1/0 aluminum cable, (6) bridge tap splices, (6) bridge tap elbows, secondary connectors and 800A 277/480V metering devices.
Estimated Cost: $26,703
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 36234
Location: 90 N. Winchester Boulevard
Type of Service: New Business
Description of Work: Remove 1000' high volt conductor, (6) air fuses, (6) cutouts. Install (2) air switches, (3) pad switches, (2) pad transformers, 4300' high volt conductor, 200' low volt conductor, (39) termination elbows, (42) splices, (4) connectors, (168) service meters.
Estimated Cost: $337,921
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 37945
Location: 70 N. Winchester Boulevard
Type of Service: New Business
Description of Work: Install 180' low voltage underground conductor, (3) underground connectors, and (3) 200amp meters.
Estimated Cost: $3,950
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
ENVIRONMENTAL REVIEW
The actions being considered are exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15302(c) (Class 2 - Replacement or Reconstruction) because they involve the replacement or reconstruction of existing utility systems and/or facilities involving negligible expansion of capacity.
FISCAL IMPACT
The funds to support the staff time for work performed by SVP and related construction materials for the work detailed in this report, totaling $370,939 are included in the Fiscal Year 2021/22 and 2022/23 Capital Budgets, New Business Estimate Work project in the Electric Utility Capital Fund.
All referenced work will be performed with City Electric Forces (SVP staff). Some work associated with encroachment permits may be performed by the Department of Public Works (DPW). DPW costs are recovered through payment of permit fees.
COORDINATION
This report has been coordinated with the Finance Department and City Attorney’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any report to council may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Adopt a Resolution authorizing the use of City Electric Forces for work as described above at 630 Laurelwood Road, 2499 El Camino Real, 90 N. Winchester Boulevard, and 70 N. Winchester Boulevard.
Staff
Reviewed by: Manuel Pineda, Chief Electric Utility Officer
Approved by: Rajeev Batra, City Manager
ATTACHMENTS
1. Resolution - Use of City Electric Forces