REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Action on Stadium Authority Bills and Claims for the Month of September 2022
Report
BOARD PILLARS
Enhance Community Engagement and Transparency
Ensure Compliance with Measure J and Manage Levi’s Stadium
BACKGROUND
Disbursements made by the Stadium Authority are based on invoices submitted for payment. Prior to payment, staff reviews all disbursement documents to ensure that they are in compliance with the goods or services provided.
The Bills and Claims listing represents the cash disbursements required of normal and usual operations during the period. Budget control is set by the Stadium Authority Board through the budget adoption process.
DISCUSSION
On March 27, 2019, the Stadium Authority Board directed staff to stop payment of any Stadium Authority invoices for services unless there is substantial documentation of services rendered, which must also be in compliance with State law and City Code. Since March 27, 2019, staff received direction to pay Stadium Authority invoices related to SBL sales and services, insurance, and utilities.
At the March 15, 2022 Stadium Authority Board meeting, the Board delegated authority to the Office of the Executive Director and Treasurer to approve budget amendments that move funds from the Legal Contingency to Shared Expenses after the review of adequate documentations for costs. Subsequent to that direction, Stadium Authority staff met with Stadium Manager on April 12, 2022 to review documentation for shared expenses. Following meetings with the Stadium Manager, payments related to compensation that were reviewed and approved were included in the September monthly payment.
Effective August 31, 2022, the Stadium Authority and Stadium Manager agreed to the timely payment of Shared Stadium Expenses and other budgeted expenses in accordance with the Annual Stadium Authority Budget-except for buffet expenses invoiced pursuant to Section 4.6.1 of the Stadium Lease. The Stadium Authority maintains the right to confirm and dispute submitted charges from the 2021-22 fiscal year and onward during a fiscal-year-end reconciliation/true-up, because of any concerns regarding improper allocation, calculation, lack of support, or failure to comply with the Parties’ contracts or California law, among other reasons. The Stadium Authority may raise such questions with respect to any charge at any time before a fiscal year-end reconciliation/true-up and the Stadium Manager must assess and respond to such questions in good faith.
Expenses paid in September 2022 include:
• Payments totaling $132,963.23 to the City of Santa Clara for the following:
o $108,327.30 for reimbursement of General and Administrative (G&A) City payroll costs (e.g.: Executive Director’s Office (City Manager’s Office), Counsel’s Office (City Attorney’s Office), and Treasurer’s Office (Finance Department))
o $24,415.65 for the Senior and Youth Fees collected ($0.35 per ticket) for one National Football League (NFL) game.
o $220.28 for reimbursement of SCSA G&A Costs (Supplies/Equipment)
• Payment totaling $651,863.00 to Forty Niners SC Stadium Co, LLC for CFD Advance Payment - Principal & Interest
• Payment totaling $225.00 to Contractor Compliance and Monitoring, Inc. for August 2022 Labor Compliance Services
• Payment totaling $128,359.68 to HKS Architects, Inc. for the following:
o $2,740.00 for CapEx Project - Stationary Electric Pressure Washers
o $3,900.00 for CapEx Project - Stadium Event Power Upgrades & Switchgear Electrical
o $3,900.00 for CapEx Project - Automatic Logic Control Building Engineering System
o $6,337.50 for CapEx Project - North East Lobby Security Desk Enhancements
o $6,337.50 for CapEx Project - Security Screening Locations
o $11,880.00 for CapEx Project - Plumbing (PRVs)
o $17,532.00 for CapEx Project - Broadcast Booth Power
o $3,260.00 for CapEx Project - Creston Control & Building Operating System Upgrades
o $6,450.00 for CapEx Project - Cooling Towers
o $7,020.00 for CapEx Project - CO2 Monitoring & Sensors for Code Compliance
o $11,332.68 for CapEx Project - Radio Booth Cabling
o $19,552.00 for CapEx Project - VFDs
o $28,128.00 for CapEx Project - Kitchen Exhaust Fans
• Payment totaling $141,592.57 to Pumpman Norcal for CapEx Project - Lift Station
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a administrative activity that will not result in direct or indirect physical changes in the environment.
FISCAL IMPACT
There is a $1,056,711.96 fiscal impact to the Stadium Authority.
COORDINATION
This report has been coordinated with the Stadium Authority Counsel’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Approve the list of Stadium Authority Bills and Claims for September 2022.
Staff
Reviewed by: Kenn Lee, Treasurer
Approved by: Rajeev Batra, Executive Director
ATTACHMENTS
1. September 2022 SCSA Bills and Claims