REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Action on Stadium Authority Bills and Claims for the Month of May 2023
Report
BOARD PILLARS
Enhance Community Engagement and Transparency
Ensure Compliance with Measure J and Manage Levi’s Stadium
BACKGROUND
Disbursements made by the Stadium Authority are based on invoices submitted for payment. Prior to payment, staff reviews all disbursement documents to ensure that the invoiced goods or services have been provided.
The Bills and Claims listing represents the cash disbursements required of normal and usual operations during May 2023. Budget control is set by the Stadium Authority Board through the budget adoption process.
DISCUSSION
Effective August 31, 2022, the Stadium Authority and Stadium Manager agreed to the timely payment of Shared Stadium Expenses and other budgeted expenses in accordance with the Annual Stadium Authority Budget, except for buffet expenses invoiced pursuant to Section 4.6.1 of the Stadium Lease. The Stadium Authority maintains the right to confirm and dispute submitted charges from the 2021-22 fiscal year and subsequent years during a fiscal-year-end reconciliation/true-up. This is primarily done to address any concerns regarding improper allocation, calculation, lack of support, or failure to comply with applicable contracts or laws, among other reasons. The Stadium Authority may raise such questions with respect to any charge at any time before a fiscal year-end reconciliation/true-up and the Stadium Manager must assess and respond to such questions in good faith.
At its March 7, 2023 meeting, the Stadium Authority Board adopted the Santa Clara Stadium Authority Fiscal Year 2023-24 Operating, Debt Service, and Capital Budget which runs from April 1, 2023 to March 31, 2024. Expenses paid in May 2023 include:
• Payments totaling $209,227.19 to the City of Santa Clara for reimbursement of General and Administrative (G&A) City payroll costs (e.g.: Executive Director’s Office (City Manager’s Office), Stadium Authority Counsel’s Office (City Attorney’s Office), and Treasurer’s Office (Finance Department))
• Payments totaling $1,457,972.53 to Forty Niners Stadium Management Co, LLC for the following:
o $1,429,851.22 for May 2023 Stadium Manager Expenses
o $17,025.94 for CapEx Project - Replace Furniture
o $10,348.43 for CapEx Project - Women’s Locker Room
o $746.94 for legal notice publication costs for CapEx projects
• Payment totaling $281,259.15 to Blue’s Roofing Co. for CapEx Project - General Areas / Coatings Main Deck
• Payment totaling $513.25 to Dell Marketing L.P. for CapEx Project - IT: Replacement of End-of-life End User Equipment
• Payment to Hanson Bridgett LLP for Legal Services (April 2023)
• Payments totaling $10,289.46 to HKS Architects, Inc for the following:
o $1,950.00 for CapEx Project - Automatic Logic Control Building Engineering System
o $4,870.00 for CapEx Project - Broadcast Booth Power
o $2,058.00 for CapEx Project - Install New Kitchen Exhaust Fans Throughout the Building
o $1,411.46 for CapEx Project - CO2 Monitoring & Sensors for Code Compliance
• Payment totaling $4,863.99 to InTWO, Inc for FMS Monthly Services (April 2023)
• Payment totaling $238.98 to LN Curtis & Sons for CapEx Project - PPE Replacement (Nomex Bottoms)
• Payments totaling $139,915.25 to M. Arthur Gensler Jr. & Associates, Inc for the following:
o $2,000.00 for CapEx Project - Overhead Doors, Motors, Sensors, and Track Replacements
o $16,165.25 for CapEx Project - Concrete Replacements
o $119,750.00 for CapEx Project - Levi's Stadium Blast Analysis
o $2,000.00 for CapEx Project - Smoke Evacuation System - Fire Smoke Curtain Replacement
• Payment totaling $11,105.00 to Populous Group, LLC for the following:
o $1,650.00 for CapEx Project - Replace Furniture
o $9,455.00 for CapEx Project - Aesthetic Improvements - Premium Areas/Special Event Spaces
• Payment totaling $20,000.00 to The Pun Group, LLP for SCSA FY2020/21 Audit
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to section 15378(b)(4) of Title 14 of the California Code of Regulations in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.
FISCAL IMPACT
The fiscal impact to the Stadium Authority is itemized above.
COORDINATION
This report has been coordinated with the Executive Director and Stadium Authority Counsel’s Offices.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Approve the list of Stadium Authority Bills and Claims for May 2023.
Staff
Reviewed by: Kenn Lee, Treasurer
Approved by: Jōvan D. Grogan, Executive Director
ATTACHMENTS
1. May 2023 SCSA Bills and Claims