REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Informational Report on Stadium Authority Contracts for Fiscal Year 2022/23 As Required by Santa Clara City Code Chapter 17.30 (Stadium Authority Procurement Policy)
Report
BOARD PILLAR
Ensure Compliance with Measure J and Manage Levi’s Stadium
BACKGROUND
Santa Clara City Code Chapter 17.30 (Stadium Authority Procurement Policy) formalizes the policies and procedures with respect to procurement for the Stadium Authority, with the intent to: (1) Establish efficient, equitable and effective procedures for the procurement activities of the Stadium Authority; (2) Ensure the integrity and equity in the procurement activities of the Stadium Authority and provide safeguards for the impartial application of the procurement policies; and, (3) Enable the Stadium Authority to operate and maintain equipment and facilities responsibly and to complete projects on time and on budget.
The Code applies to all purchases and contracts for supplies, materials, equipment, services, and public works by and on behalf of the Stadium Authority and establishes the Executive Director as the purchasing officer of the Stadium Authority.
Under Chapter 17.30.160(b), the Executive Director is required to prepare and submit to the Stadium Authority Board, a report at the end of the fiscal year summarizing the total number of contracts let by the Stadium Authority, the number of contracts approved under an exception, the number of contracts approved under best value procedures and the number of contracts approved under formal bidding procedures, and to the extent possible listing information related to application and outreach efforts conducted to implement the Disadvantaged Business Enterprise (DBE) program.
DISCUSSION
The Stadium Authority entered into 17 contracts to purchase or acquire supplies, supplies, equipment, and/or services during Fiscal Year (FY) 2022/23. Legal contracts were entered into under the Stadium Authority Counsel’s authority to contract for legal services, which are exempt from competitive bidding per Code 17.30.110(d). There is no information to report related to application and outreach efforts conducted to implement the DBE program. Table 1 summarizes the Stadium Authority’s contract activity for FY 2022/23:
Stadium Manager Procurement Activity
The Stadium Manager entered into 59 contracts to purchase or acquire supplies, materials, equipment, services, and/or public works on behalf of the Stadium Authority during FY 2022/23. Table 2 summarizes the Stadium Manager’s contract activity for FY 2022/23. Staff compiled the information based on procurement requests for which the Stadium Manager sought Board approval. There is no information to report related to contracts entered into under an exemption or application and outreach efforts conducted to implement the DBE program. It is staff’s understanding that the Stadium Manager has followed the City’s procurement and public works requirements for these purchases and services, in addition to the Stadium Authority Procurement Policy.
Additionally, the Stadium Authority Board approved a purchase order with Home Depot for maintenance, repair, operating supplies, industrial supplies, and related products in May 2022 and an agreement with Convergint for fire alarm testing, inspection, and services in March 2023 that were not executed in FY 2022/23.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
There is no cost to prepare this report other than administrative staff time.
COORDINATION
This report has been coordinated with the Stadium Authority Counsel and Treasurer’s Offices.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov>.
RECOMMENDATION
Recommendation
Note and file the informational report on Stadium Authority contracts for FY 2022/23.
Staff
Prepared by: Christine Jung, Assistant to the Executive Director
Approved by: Office of the Executive Director