REPORT TO PARKS & RECREATION COMMISSION
SUBJECT
Title
Parks & Recreation Commission Work Plan Goals for FY2023/24
Report
COUNCIL PILLAR
Enhance Community Engagement and Transparency
Enhance Community Sports, Recreational and Arts Assets
Deliver and Enhance High-Quality Efficient Services and Infrastructure
Report
BACKGROUND
Annually, the Parks & Recreation Commission (Commission) considers three to five specific, measurable, attainable, realistic, and time-bound Work Plan goals and/or activities for the year. These are intended to focus Commission efforts and respond to community and City Council priorities within existing budget direction, resource limitations, and the purview of the Commission as set forth in the City Charter and City Code.
At the October 17, 2023 Parks & Recreation Commission meeting, the Commission adopted Work Plan Goals A through E, and on January 16, 2023 the Commission added and adopted Work Plan Goal F for FY2023/24:
• Goal A: 1) Review park site and facility condition assessments and recommend priorities given existing and anticipated service levels and available resources.
• Goal B: 1) Review and solicit community input on the existing City park rehabilitation projects based on the current Capital Improvement Program (CIP) Budget and schedule; and 2) Review residential developer proposed schematic designs for new neighborhood parks that serve new residential development.
• Goal C: 1) Host and develop recommendations for the annual Santa Clara Art & Wine Festival 2024; and 2) Participate in Citywide Special events.
• Goal D: 1) Partner with at least one other City commission to build on/expand at least one existing Parks & Recreation event by adding one extra element for patrons to interact with during the event.
• Goal E: 1) Participate in the Parks & Recreation Master Plan process.
• Goal F: 1) Consider the annual budget of the Parks & Recreation Department during the budget preparation process and make recommendations with respect thereto to the City Manager and City Council.
DISCUSSION
The Commission discusses the Work Plan at the regular monthly Commission meeting and makes subcommittee assignments as necessary. Subcommittees are comprised of less than a quorum of the Commission. Between meetings, Commissioners work on the activities. At the November meeting, the Commission reviewed a draft of the work plan format for consideration and discussed their plans, efforts, and activities in support of the FY2023/24 Work Plan Goals.
At the March 19, 2024 meeting, the Commission will review the Work Plan Goals and each subcommittee will provide an update (Attachment 1) regarding their plans, efforts, and activities in support of the FY2023/24 Work Plan Goals.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
PUBLIC CONTACT
Public contact was made by posting the Parks & Recreation Commission agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov>.
RECOMMENDATION
Recommendation
Discussion and action on the activities and efforts in support of the Commission’s Work Plan Goals for FY 2023/24.
Staff
Prepared by: Dale Seale, Deputy Parks & Recreation Director
Reviewed by: Kimberly Castro, Recreation Manager
Approved by: Cynthia Bojorquez, Assistant City Manager and Acting Director of Parks & Recreation
ATTACHMENTS
1. Parks & Recreation Commission Work Plan Goals FY2023/24