REPORT TO COUNCIL
SUBJECT
Title
Action on Bills and Claims Report (CC) for the period August 31st - September 13th
Report
BACKGROUND
Disbursements made by the City are based on invoices submitted for payment. Prior to payment, staff reviews all disbursement documents to ensure they are reflective of the goods or services provided. Invoices are usually paid within 30 days of receipt of an accurate invoice. As the final step, the City Auditor, or his/her designee verifies all documents before payment is issued. Payments are issued through accounts payable checks and wire transfers. It’s important to note that items that pertain to the Stadium Authority are billed to the Stadium Manager (ManCo) to pay on behalf of the Stadium Authority for Non-NFL events and the 49ers for NFL events.
The Bills and Claims Report represents the cash disbursements required for operations of the City during the period. The report reflects the payment date, invoice number, description of the payment, funding source, and payment amount for all invoices. The budget control is set by the City Council through the budget adoption process.
DISCUSSION
Significant expenditures in this time period include:
• Payment to EDF Trading North America in the amount of $2,234,920 for July 2018 gas purchase.
• Payment to Santa Clara Water District in the amount of $1,538,305 for July 2018 Pump Tax, a groundwater charge that is used to pay for the protection and augmentation of the water supplies in the basin.
• Payment to Gonsalves & Stronck Construction Company in the amount of $920,119 for the Mission Branch Library Remodel project.
• Payment to PARS in the amount of $442,167 for September 2018 Other Post-Employment Benefits (OPEB) contribution.
• Payment to Ameresco in the amount of $297,028 for July 2018 Vasco energy purchase and operations and maintenance (O&M) activities.
Payment was made to Trimark Associates Inc., in the amount of $1,238,000 for settlement agreement and mutual release between the City and Trimark Associates, Inc. (Santa Clara County case number 18CV322294). The sum of $100,000 was received as contribution to the settlement from GHD Inc., bringing the City’s net liability on the settlement to $1.138 million, which is within the settlement authority granted by Council on May 15, 2018. A copy of the agreement is on file with the Clerk’s Office.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.
FISCAL IMPACT
The expenditures of $8,740,702 were appropriated to various funds with the adoption of the Fiscal Year 2018/19 Budget, as amended.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Approve the list of Bills and Claims for August 31, 2018 - September 13, 2018.
Staff
Reviewed by: Angela Kraetsch, Director of Finance
Approved by: Deanna J. Santana, City Manager
ATTACHMENTS
1. Bills and Claims Approved for Payment Report