REPORT TO BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE
SUBJECT
Title
Fiscal Year 2025-26 BPAC Work Plan Approval (Liw)
Report
BACKGROUND
Each calendar year, the Bicycle and Pedestrian Advisory Committee (BPAC) prepares an Annual Work Plan to summarize for the public, topics that will be discussed at BPAC meetings. The work plan consists of staff topics (i.e. grant funding opportunities, project and program updates, and complete streets review) and requested topics. Staff develops the overall work plan by taking into consideration available staff resources and other priorities for the Department of Public Works (DPW).
The current calendar year 2025 BPAC Annual Work Plan was approved by the BPAC on October 28, 2024 (Attachment 1).
Updates to Work Plan Development/Approval/Timelines: As discussed at the January 27, 2025 BPAC meeting, the City is updating the process for work plan development for City Boards, Commissions, and Committees. The updates are as follows:
• Work plans to be developed for a fiscal year (July through June of the following year)
• Final work plans to be approved by the City Council
• Work plans to also include a list of accomplishments and priorities
To accomplish this, the following target timelines should be considered:
• January - March: Staff works with Boards, Commissions, and Committees to coordinate and develop work plans, which should be completed by end of March
• April - May: Boards, Commissions, and Committees review and approve draft work plan and develop council presentations (to be completed by end of May)
• June - July:
o The City Clerk’s Office will schedule two evening City Council sessions.
o The Chair and/or Vice Chair and staff liaison of each Board, Commission, and Committee will present the draft work plan items and solicit feedback from the City Council. Approximately 45 minutes will be allotted for presentation and Q&A with the City Council.
DISCUSSION
Fiscal Year (FY) 2025-26 Work Plan: Also discussed at the January 27, 2025 BPAC Meeting was the immediate goal of creating a FY 2025-26 Work Plan by spring of 2025. Due to the short timeframe given, staff prepared a draft FY 2025-26 Work Plan based on the calendar year 2025 work plan process, whereby the BPAC prioritized the requested items by topic (Attachment 2). As a result, the draft FY 2025-26 Work Plan (Attachment 3) includes priorities and items identified in the second half of calendar year 2025 work plan (August and October 2025 BPAC meetings) and adds workplan items for the January, March, and June 2026 BPAC meetings. As noted above, BPAC workplan topics for the January, March, and June 2026 BPAC meetings were developed based on the BPAC voting that occurred between August - October 2024.
Accomplishments and Priorities: At the March 2025 BPAC meeting, staff will solicit items to showcase the BPAC accomplishments and highlight BPAC’s priorities. BPAC members are encouraged to provide one item for each topic. Staff will provide suggestions to facilitate the conversation.
Future Work Plans: Although the overall City process and timelines for work plan development for Boards, Commissions, and Committees is being updated, staff recommends that the development of the BPAC work plan remain the same as far as the existing three-step process as outlined and updated below.
Step 1 (New BPAC Suggested Workplan Topics Submissions): Prior to the January meeting, staff will email BPAC members the Agenda Topic Request Form. Members will complete the form and return to staff to request new topics to be considered in the upcoming work plan.
Step 2 (Work Plan Topics Discussion and Prioritization): At the January BPAC meeting, staff will present the topics requested by the BPAC. These will consist of new topics requested by members in Step 1, as well as remaining agenda topics from the prevision work plan prioritization matrix that were not discussed.
BPAC members can discuss topics as needed. After the meeting, staff will transmit the list of all topics to BPAC members via email. BPAC members will then rank choice vote the topics and submit their votes to staff via email. Upon calculation of the rank choice voting, staff will inform the entire BPAC of the results.
Step 3: (BPAC Approval of the FY BPAC Work Plan): At the March BPAC meeting, staff will present a proposed work plan for the following fiscal year. The work plan will consist of staff topics and BPAC requested topics prioritized based on the BPAC rank choice voting from Step 2 (above), available staff resources, other staff priorities, and the number of BPAC meetings in a fiscal year. Staff topics will include grant funding opportunities, project and program updates, and a Complete Streets review of projects such as the City’s annual pavement maintenance project. Staff will then request BPAC to review and approve the proposed work plan.
RECOMMENDATION
Recommendation
Review and approve staff’s recommended Fiscal Year 2025-26 Work Plan and discuss the BPAC’s Accomplishments and Priorities.
Staff
Reviewed by: Steve Chan, Transportation Manager, Public Works
Reviewed by: Carol Shariat, Principal Transportation Planner, Public Works
Approved by: Michael Liw, Assistant Director/City Engineer, Public Works
ATTACHMENTS
1. 2025 BPAC Annual Work Plan
2. BPAC Rank Choice Voting of 2025 Work Plan Topics
3. Recommended BPAC Fiscal Year 2025/26 Work Plan