REPORT TO CHARTER REVIEW COMMITTEE
SUBJECT
Title
Action on the Meeting Schedule for the 2023 Charter Review Committee
Report
COUNCIL PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
On July 18, the City Council established the 2023 Charter Review Committee (“Committee”). In doing so, the Council also approved a preliminary meeting schedule that would enable consideration of the Committee’s recommendation on November 7, 2023.
The purpose of this item is review and discuss the proposed meeting schedule and make any adjustments that may be necessary to complete the work of the Committee in a timely and efficient manner.
DISCUSSION
The preliminary meeting schedule as originally proposed is as follows:
|
Meeting & Location |
Time |
|
Committee Kick-Off Meeting, Santa Clara City Hall, City Council Chambers |
Thursday, August 10, 2023 7 p.m. |
|
Public Hearing #1 Santa Clara City Hall, City Council Chambers |
Thursday, August 24, 2023 7 p.m. |
|
Public Hearing #2 Santa Clara Central Park Library |
Thursday, September 14, 2023 7 p.m. |
|
Committee Meeting #2 to Draft Initial Committee Recommendations Santa Clara City Hall, Central Park Library |
Thursday, September 21, 2023 7 p.m. |
|
Committee Meeting #3 to Finalize Committee Recommendations Santa Clara City Hall, Central Park Library |
Thursday, October 5, 2023 7 p.m. |
|
Issuance of Staff Report to Transmit Committee Recommendations |
Thursday, November 2, 2023 OR Friday, November 3, 2023 Time TBD |
|
Presentation of Committee Recommendations to Council, Santa Clara City Hall, City Council Chambers |
Tuesday, November 7, 2023 Time TBD |
Through initial discussions with Committee members, staff has received a request to change the October 5 meeting to October 12. At the kick-off meeting of the Committee, the Committee will be asked to vote on this schedule change as well as make any additional modifications to the schedule that may be necessary. Please keep in mind that while there is some flexibility in scheduling, recommendations of the Committee must be finalized in time to meet the agenda requirements for the meeting of November 7, 2023 which would require work to be completed no later than the middle of October.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA guidelines section 15478(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.
FISCAL IMPACT
There is no fiscal impact other than staff time.
COORDINATION
This report has been coordinated with the City Manager’s office, the City Clerk’s office, and the City Attorney.
PUBLIC CONTACT
Public contact was made by posting the Charter Review Committee agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
1. The Committee adjust the meeting schedule as needed and approve a final schedule.
Staff
Reviewed by: Cynthia Bojorquez, Assistant City Manager
Approved by: Jōvan Grogan, City Manager