REPORT TO BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE
SUBJECT
Title
Review of Existing Work Plan Topics for Fiscal Year 2025-26 BPAC Work Plan (Garcia)
Report
BACKGROUND
Each fiscal year (July 1 through June 30), the Bicycle and Pedestrian Advisory Committee (BPAC) prepares an Annual Work Plan to summarize for the public, topics that will be discussed at BPAC meetings. The work plan consists of staff topics (i.e., grant funding opportunities, project and program updates, and complete streets review) and requested topics from BPAC members. Staff develops the overall work plan by taking into consideration available staff resources and other priorities for the Department of Public Works (DPW). The current Fiscal Year (FY) 2025/26 Annual Work Plan was approved by the BPAC on March 24, 2025 (Attachment 1).
Each year, BPAC members have an opportunity to submit topic requests for consideration to add to the annual work plan. BPAC members rank the new and previously submitted topics to prioritize the topics for inclusion in the work plan. Last year, BPAC ranked 59 work plan topic requests. Staff scheduled 19 of the highest rated requests for presentation during BPAC meetings from January 2025 to June 2026, leaving 40 topic requests that are not currently scheduled for BPAC meetings (Attachment 2).
DISCUSSION
In preparation for the development of the 2026/27 work plan, staff is proposing the following steps to streamline the work plan development process:
Step 1 (Review of Existing Work Plan Topics): At the August meeting, BPAC will review all existing work plan topics that have not been discussed at previous BPAC meetings or scheduled for future meetings. The intent is to review items that are not scheduled to be heard and potentially eliminate items due to the large number of items in the backlog. At the meeting, staff will provide proposed guidance related to potential elimination of items.
Step 2 (New BPAC Suggested Work Plan Topics Submissions): Prior to the January meeting, staff will email BPAC members the Agenda Topic Request Form. Members will complete the form and return to staff to request new topics to be considered in the upcoming work plan. BPAC members may also resubmit old topics for consideration or use old topics as inspiration for a new topic. A maximum of five topic requests per member is suggested to help manage the number of topics.
Step 3 (Work Plan Topics Discussion and Prioritization): At the January BPAC meeting, staff will present the topics requested by the BPAC. These will consist of new and old topics requested by members in Step 2.
BPAC members will have a chance to provide background on their topic requests and can discuss topics as needed. At this meeting, BPAC members will group similar topics by subject that can be presented during the same agenda item. After the meeting, staff will transmit the list of all topics to BPAC members via email. BPAC members will then rank the topics/subjects and submit their votes to staff via email. Upon calculation of the rank choice voting, staff will inform the entire BPAC of the results.
Step 4: (BPAC Approval of the FY BPAC Work Plan): At the March BPAC meeting, staff will present a proposed work plan for the following fiscal year. The work plan will consist of staff topics and BPAC requested topics prioritized based on the BPAC rank voting from Step 3 (above), available staff resources, other staff priorities, and the number of BPAC meetings in a fiscal year. Staff topics will include grant funding opportunities, project and program updates, and a Complete Streets review of projects such as the City’s annual pavement maintenance project. Staff will then request BPAC to review and approve the proposed work plan.
Staff
Written by: Ralph Garcia, Senior Civil Engineer, Public Works
Reviewed by: Carol Shariat, Principal Transportation Planner, Public Works
Reviewed by: Steve Chan, Transportation Manager, Public Works
Approved by: Michael Liw, Assistant Director/City Engineer, Public Works
ATTACHMENTS
1. FY 2025-26 Annual BPAC Work Plan
2. Unscheduled BPAC Agenda Topics (40 Topics)