REPORT TO BOARD OF LIBRARY TRUSTEES
SUBJECT
Title
Action to Recommend that the City Council Accept the FY 2024/25 California Library Literacy Services (CLLS) Adult and Family Literacy Grant Award for the Read Santa Clara Program and Approve the Related Budget Amendment
Report
COUNCIL PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
The California State Library, California Library Literacy Services (CLLS) provides a package of annually funded grants for ongoing operations of the library’s Adult and Family Literacy Services. The Santa Clara City Library Department’s Read Santa Clara program qualifies for these grants.
In FY 2023-2024, Read Santa Clara received $111,012 from CLLS for Adult and Family Literacy Services. This funding allowed the Library to achieve the following outcomes:
• 3,814 hours of literacy instruction to 92 adult learners
• 52 volunteers activated to provide services to adult learners
• 78% of adult learners meeting a literacy goal they had set, including:
o 84% reading a book
o 78% sharing a book with a family member
o 55% filling out forms
o 50% learning a new technology
o 33% getting a job
For FY 2024-2025, the award has been increased by $885, for a new total of $111,897.
DISCUSSION
The total amount of $111,897 for Fiscal Year 2024/2025 includes two components: $72,068 for Adult Literacy Services and $39,829 for Family Literacy Services.
The grant funds will be used to help offset costs for part-time as-needed positions including a Family Literacy Coordinator, a Literacy Technology Assistant and instructional resources including books, workbooks and supplies for the Adult and Family Literacy Services. Literacy services will continue to be offered for adult learners and their families online and in-person. In-person literacy services will be held at the Library and at family literacy outreach events in State preschool classes, as well as four school sites: Scott Lane, Montague, Briarwood and Hughes Elementary schools.
The City process requires that all grants be accepted by the City Council. This item is being brought to the Board for its recommendation that the grants be forwarded to the City Council for formal acceptance.
The CLLS grant requires that the grant awards be deposited in the City’s accounting system and expended by September 30, 2025. Staff will monitor and evaluate any unexpended funds against budget and expenses to ensure requirements are met.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
Following the Board of Library Trustees’ consideration of this item, the grant awards will be brought forward to the Council for final approval and appropriation. These grant funds will help offset operational costs of Read Santa Clara’s Adult and Family Literacy Services. Staff will recommend to the City Council an increase in the Other Agencies Revenue estimate and establish grant appropriations for the acceptance of the $111,897 for Adult and Family Literacy award in the Library Operation Grant Trust Fund, as follows:
Budget Amendment
FY 2024/2025
|
Library Operating Grant Trust Fund |
Current |
Increase/ (Decrease) |
Revised |
|
Revenue Other Agencies Revenue |
$0 |
$111,897 |
$111,897 |
|
Expenditures Adult & Family Literacy Program 24-25 |
$0 |
$111,897 |
$111,897 |
COORDINATION
This report has been coordinated with the Finance Department.
PUBLIC CONTACT
Public contact was made by posting the Board agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
That the Board of Library Trustees recommend that the City Council Accept the FY 2024/2025 California Library Literacy Services (CLLS) Grant Award in the Amount of $111,897 for Read Santa Clara, the Library’s Adult and Family Literacy Program and the Related Budget Amendment as described in this Report.
Staff
Reviewed by: Sami James, Management Analyst
Approved by: Patty Wong, City Librarian
ATTACHMENTS
1. CLLS Adult and Family Literacy 24-25 Award