REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Informational Report on Dates and Purpose of Stadium Authority and Stadium Manager Meetings and Corresponding Minutes for the Period April 1, 2021 to June 30, 2021
Report
BOARD PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
On August 24, 2017, the Stadium Authority approved the Harvey Rose Audit titled “Comprehensive Audit of Stadium”. Audit recommendation 1.Q states that “the Stadium Authority Board should direct the Executive Director to require that all meetings, including the date and purpose of the meetings, between Stadium Authority staff and Stadium Manager be documented and reported quarterly or annually to the Stadium Authority Board.” Staff has implemented this audit recommendation on a quarterly basis.
Furthermore, at the August 25, 2020 meeting, the Stadium Authority Board directed staff to prepare minutes for all future Stadium Authority/Stadium Manager staff meetings.
DISCUSSION
In accordance with the Board approved audit recommendation, meetings between Stadium Authority staff and Stadium Manager for the period of April 1, 2021 to June 30, 2021 are listed below.
|
Date |
Meeting Purpose |
|
4/1/2021 |
Weekly Accounting Status Calls (via Microsoft Teams) |
|
4/8/2021 |
FY2019-20 Non-NFL Event Review Meeting (via Microsoft Teams) |
|
4/15/21 |
Santa Clara Stadium Authority/Stadium Management Company Monthly Coordination Meeting (via Zoom) |
|
4/15/2021 |
Shared Expense Budget Follow Up Meeting (via Microsoft Teams) |
|
4/16/2021 |
Shared Expense Budget Follow Up Meeting (via Microsoft Teams) |
|
4/29/2021 |
Weekly Accounting Status Calls (via Microsoft Teams) |
|
5/6/2021 |
Weekly Accounting Status Calls (via Microsoft Teams) |
|
5/20/2021 |
Weekly Accounting Status Calls (via Microsoft Teams) |
|
5/27/2021 |
Weekly Accounting Status Calls (via Microsoft Teams) |
|
6/7/2021 |
FY2019-20 Shared Expense Review (in-person meeting) |
|
6/8/2021 |
Weekly Accounting Status Calls (via Microsoft Teams) |
|
6/9/2021 |
Coordinate IT staff's onsite visit for June 10, 2021 (via phone) |
|
6/9/2021 |
-Stadium Builder License (SBL) USB pickup by ManCo (in-person meeting) |
|
6/15/2021 |
Weekly Accounting Status Calls (via Microsoft Teams) |
|
6/29/2021 |
Weekly Accounting Status Calls (via Microsoft Teams) |
The minutes for the meetings are attached. Discussions concerning confidential items have been redacted from the minutes per the request of the Stadium Manager or direction from the Stadium Counsel or Executive Director.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
There is no fiscal impact related to this report other than the staff time to prepare this report.
COORDINATION
This report has been coordinated with the Treasurer and Stadium Authority Counsel’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov>.
RECOMMENDATION
Recommendation
Note and file the quarterly report on Stadium Authority and Stadium Manager Meetings and Corresponding Minutes for the period of April 1, 2021 to June 30, 2021.
Staff
Prepared by: Kathi McGraw, Executive Assistant to the Executive Director
Approved by: Deanna J. Santana, Executive Director
ATTACHMENTS
1. Stadium Authority and Stadium Manager Meeting Minutes for the Period 4/1/21 to 6/30/21